Legal Assistant - Patent (Palo Alto, CA) (#5006)

We are seeking a Legal Assistant in our Patent department for our growing Palo Alto office. As a valued team member, you will provide legal administrative support in a fast‑paced environment to attorneys and paralegals. Do you love working with clients? Are you a strong communicator with excellent administrative skills? If so, we would appreciate hearing from you as we build our team. In This Role, You Will Provide legal administrative support to attorneys and paralegals, serving as a liaison for clients. Initiate client/matter openings, including conflicts checks and engagement letters. Proactively review calendars to maintain an overview of attorneys’ deadlines; anticipate next steps and implement follow‑up procedures to ensure deadlines are met. Create, edit, revise, redline, and/or proofread documents. Enter attorneys’ time; ensure accuracy by proofreading, using spellcheck and appropriate task codes to comply with firm policies. Assist with the billing process, including distributing monthly proformas, reviewing and editing proformas, and sending invoices and related correspondence to clients. Maintain client and docket files; work with document management system, docket system and U.S. Patent and Trademark Office records. Assist with reviewing the daily docket and coordinating with attorneys and paralegals on upcoming dates and deadlines for filings, etc. Assist with reporting USPTO correspondence to clients and prepare information disclosure statements. Process and route incoming mail and electronic communications upon receipt as well as prepare outgoing mail (including packages for shipment) for prompt delivery. Process reimbursement requests, check requests, and vendor invoices. Coordinate attorney meetings and appointments, including scheduling conference rooms. Coordinate travel arrangements, including flights, hotels, and rental cars. Maintain attorney CLE records, including seminar registration and reporting. Delegate administrative tasks to Department Administrative Assistants. Provide a high level of customer service to attorneys and clients. May be requested to perform other duties as requested. What We’re Looking For High School diploma or G.E.D. equivalent. At least 4 years of related experience, law firm experience preferred. Advanced knowledge of Microsoft Office. Proficient with PowerPDF. Excellent oral and verbal communication skills. Attention to detail and accuracy. Strong organizational skills. Excellent customer/client service focus and skills. Ability to coordinate multiple tasks and perform well under pressure to ensure deadlines are met. Ability to use good judgment in resolving conflict and working in challenging situations. Ability to maintain client and firm confidentiality. Positive attitude and ability to work both independently and in a team environment. Excellent analytical and problem‑solving skills; ability to use independent judgment. Thorough understanding of legal terminology and procedures pertinent to the practice area. Benefits Dorsey & Whitney offers a comprehensive benefits program for business professionals working 17+ hours per week along with dependents—including spouses and domestic partners regardless of gender. Benefits include medical insurance with coverage for infertility, gender‑affirming care, behavioral health, and access to virtual providers; dental and vision insurance; 401(k) retirement savings plan with firm contribution; basic and optional life insurance; short‑ and long‑term disability; paid time off; up to 8 weeks of paid parental leave with additional short‑term disability for business professionals who give birth; paid holidays; paid volunteer day; discretionary bonuses (if eligible); adoption assistance; healthcare, dependent‑care, and transportation pre‑tax reimbursement accounts; backup child and elder care program; education and college advising program; virtual tutoring; wellbeing programs and activities; mass transit program (certain offices); travel assistance program; and 24/7 employee assistance program with access to confidential counseling. Pay range for this position in California only is $34.87 to $64.87 per hour. Actual pay may vary based on experience, qualifications, skills and location. Dorsey & Whitney LLP is an Equal Employment Opportunity/Affirmatively Action Program/Disabled Veterans Employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, ancestry, sex, national origin, sexual orientation, gender identity or expression, disability, age, marital status, familial status, public assistance status, military or veteran status, or any other legally protected status. Dorsey & Whitney LLP participates in E‑Verify. #J-18808-Ljbffr Dorsey & Whitney LLP