Accounting Tech III - Denver

Overview The Accounting Tech III works in the Colorado Department of Transportation's (CDOT's) Division of Accounting and Finance Head Quarters Business Office. The Business Office ensures the financial integrity of all business transactions throughout Headquarters in meeting its fiduciary responsibilities to the public. About the Position The Accounting Tech III provides accounting support by ensuring financial transactions are processed in an accurate and timely manner with the proper authorization and coding within legal parameters. This position provides technical accounting support to the assigned HQ Divisions in the areas of accounts payable, procurement & contract compliance, expiring task orders, purchase orders, and outline agreements. This position participates in cross-training efforts and provides exceptional customer service to both internal and external customers and provides guidance related to other HQ Business Office programs. Your duties and responsibilities will include, but are not limited to, the following: Responsibilities Review and enter payments, invoices and employee reimbursements into software programs including Brainware, OnBase AP, and SAP. Classify, verify and record accounts payable transactions in SAP according to applicable rules, established policies and procedures. Review source documents for completeness, accuracy, clarity, proper coding and appropriate authorizations. Resolve discrepancies and investigate vendor payment questions. Ensure payment documentation is accurate and able to pass the annual audit. Track accruals and perform fiscal year-end procedures. Review consultant task order billings and Non-Project Purchase Orders for contract compliance and compliance with Procurement Rules. Review invoices for various terms that may be in the contract, which may include: Verifying that the scope of work performed matches the scope defined in the contract. Verifying that work performed occurred during the approved timeframe listed in the contract and before contract expiration. Ensuring vendors and subconsultants utilized are properly listed in master contracts and individual task orders. Ensuring fixed fees, mileage charges, and per diems are charged in accordance with the contract. Verifying that required back up documentation such as payments to vendors/contractors/consultants and timesheets have been provided. Verify that required CDOT forms are completed accurately. Work with Project Managers and the CDOT Center for Procurement & Contract Services (CPCS) to remedy any task order or purchase order issues. Report any task order or purchase order issues not in compliance to the supervisor and the HQ Business Office manager. Process final invoices on Purchase Orders and request appropriate HQ Division staff to proceed with closures. Utilize pre-built Microsoft Power BI reports to review and monitor open purchase orders for HQ Divisions. Work with HQ Division and CPCS regarding potential PO liquidations and closures. Review email responses and send follow-up emails and/or escalate any issues to the supervisor. Download, review and sort expiring task order/purchase order/outline agreements report data and line item detail and determine most urgent needs based on upcoming expiration dates. Review Weekly End Date Tracking Reports and Federal Highway Administration (FHWA) end dates and advise project managers of upcoming FHWA end dates for their projects. Other Duties as assigned. Schedule and Travel Your schedule will primarily be 8:00 am – 5:00 pm work hours, Monday-Friday, but we are flexible to meet your work/life balance needs while ensuring CDOT business needs are met. You will work a hybrid schedule with a combination of in-office and remote work after completion of a training period. The expectation is to be in the office at least one day a week for our team day. This could change based on operational need. Periodic travel required during work hours throughout Metro Denver/Front Range as required for an occasional training, meeting, etc. Occasional out-of-town travel as required for training, meetings, etc. Equal Opportunity Equal Opportunity Employer, including disabled and veterans. #J-18808-Ljbffr Colorado Contractors Association Inc.