Administrative Assistant

Overview The Rock Island County Children's Advocacy Center (RICCAC) is seeking a highly organized, detail-oriented part time Administrative Assistant to join our dedicated team making a difference in the lives of children and families impacted by abuse. This is an excellent opportunity for someone who enjoys meaningful work, values flexibility, and wants to contribute to a mission-driven nonprofit organization. This position offers up to 10 hours per week with a flexible schedule. The Administrative Assistant will provide administrative support, assist with bookkeeping, and help ensure the smooth day-to-day operation of our office. Responsibilities Provide administrative support to the Executive Director and staff. Maintain financial records and perform basic bookkeeping functions using QuickBooks. Process invoices, track expenses, and assist with account reconciliation. Assist with payroll preparation and financial documentation. Prepare correspondence, reports, spreadsheets, and meeting materials. Maintain electronic and paper filing systems. Assist with donor, grant, and fundraising record management. Support grant application preparation, reporting, and tracking deadlines. Assist with data entry and database management. Coordinate office supplies and administrative needs. Schedule meetings and maintain calendars as requested. Answer and respond to emails, phone calls, and general inquiries. Perform other administrative duties as assigned. Qualifications Required Qualifications High school diploma or equivalent. Minimum of two years of administrative office experience. Working knowledge of QuickBooks. Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook. Strong organizational skills and attention to detail. Excellent written and verbal communication skills. Ability to work independently and manage time effectively. Ability to maintain confidentiality and handle sensitive information. Preferred Qualifications Associate's degree in business, accounting, nonprofit management, or a related field. Experience working in a nonprofit organization. Knowledge of grant applications, grant reporting, and grant management. Experience with donor databases or nonprofit software systems. #J-18808-Ljbffr