Front Desk Administrative Assistant

Job Responsibilities

Receive and screen telephone calls and visitors

Answer routine questions or direct them to the appropriate personnel

Receive, open and distribute mail daily

Assist and support department personnel

Maintain Conference Room calendars

Perform miscellaneous support functions as assigned

Place and regulate online office supply orders

Coordinate guest Wi-Fi accounts

Receive and direct catering to correlated meetings/parties

Manage file room organization

Maintain facilities and office areas

Facilitate communication with current facility vendors

Track and code monthly AMEX receipts for reconciliation

Monitor parking validations and log

Generate daily outgoing Federal Express shipping labels

Federal Express Invoice reconciliation and shipment tracking

Qualifications / Education

Moderate proficiency with MS Word, MS Excel, MS Power Point

Excellent phone skills

Basic understanding of business services functions

Knowledge of related computer applications

Skills

Must be highly motivated individual with high level of initiative and an attitude of willingness

Must be team player willing to assist others at all levels of the organization

Strong verbal and written communication skills; and excellent interpersonal skills with the ability to provide superior customer service and maintain cooperative working relationships

Strong organizational and time management skills with the ability to multi-task and work autonomously or with a team

Strong attention to detail

Ability to communicate effectively on a one-on-one basis or in group setting

Ability to exercise strict confidentiality

Insight Capital Solutions is an Equal Employment Opportunity/Affirmative Action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, gender, age, sexual orientation, gender identity, disability, status as a Veteran or other protected classification.

Division

Insight Capital Solutions