Executive Assistant

Executive Assistant to the Executive Leadership Team, with primary support to the CEO, is responsible for providing high-level administrative and operational support to the CEO, Board of Directors, and Executive Team This dynamic, full-time, in-office role at Client's headquarters in Irvine, California, requires exceptional organizational skills, strategic thinking, and the ability to work proactively and independently in a fast-paced environment The ideal candidate will exhibit a high level of professionalism, discretion, business judgment and initiative.
• Provide comprehensive calendar management for the CEO and ELT, prioritizing meetings, optimizing scheduling efficiency, and acting as a gatekeeper
• Serve as a liaison and trusted point of contact for the Board of Directors, investors, and strategic partners, handling sensitive and confidential information with discretion
• Organize and manage all logistics for Board meetings and executive events, including scheduling, drafting agendas, preparing presentation materials, and recording minutes
• Implement administrative duties that enhance the CEO's ability to lead effectively, including overseeing special projects, developing reports, presentations, and correspondence, managing contact databases, and compiling and analyzing briefing materials
• Conduct outreach and manage correspondence with key stakeholders, including potential investors and business partners, on behalf of the CEO
• Perform and analyze research on conferences, investors, and industry events while maintaining records and tracking outreach efforts
• Oversee the NDA process for the organization, ensuring proper documentation, tracking, and compliance
• Manage expense reports and travel arrangements for the leadership team, ensuring seamless coordination and cost efficiency.
• Maintain and manage the company master calendar, ensuring alignment across departments.
• Organize and support executive team meetings, company-wide meetings, and leadership retreats, ensuring seamless execution.
• Foster strong communication between the CEO and staff, acting as a bridge between leadership and internal teams.
• Uphold the highest level of integrity and discretion in handling confidential business matters.
• Undertake special projects and initiatives assigned to support the organization's management and business operations.
• Work collaboratively with cross-functional teams and diverse communities.
Perform other duties as may be assigned by the CEO.

Requirement:

• Bachelor's degree in business administration, communications, or a related field
• Minimum of 5 years of experience providing executive-level support to C-suite leadership
• Proven experience in event planning, travel coordination, and meeting management
• Ability to work autonomously, prioritize tasks efficiently, and maintain focus in a fast-paced environment
• High degree of professionalism and sound judgment in handling sensitive information
• Experience working in a startup environment is highly desirable
Ability to multitask and pivot quickly in response to changing priorities
• Highly adaptable, proactive, and resourceful with a strong ability to anticipate needs and solve problems effectively
• Strong leadership presence, able to represent the organization with professionalism and confidence
• Advanced proficiency with Microsoft Office Suite (PowerPoint, Outlook, Word, Excel) and familiarity with Concur or other expense management tools
• Exceptional written and verbal communication skills, with the ability to craft clear, concise, and professional correspondence
Strong emotional intelligence with the ability to build relationships and engage with a variety of stakeholders.
• Sustained periods of time standing and sitting in a laboratory
• Sitting at a desk utilizing a computer
• Some lifting of <25> Willingness to travel domestically as needed (up to 10%) primarily to visit vendors and attendance at select conferences.

Benefits:

Benefits
Full-time employees (working an average of 30 hours or more) are eligible to select from different benefits packages Packages may include medical, dental, and vision benefits, a 401(k) retirement savings plan with employer match (available after 1 year of employment), commuter benefits, employee discount and referral programs, and life and supplemental income insurance Paid sick leave is provided in accordance with applicable state and local laws.

Compensation
Final offer amounts, within the base pay set forth above, are determined by factors including your relevant skills, education, and experience, as well as the benefits package you select.

Work Authorization
ATR International, Inc cannot sponsor work visas (H-1B, F-1 STEM OPT with I-983, or similar) Candidates must have valid U.S work authorization.

ATR International, Inc is an equal opportunity employer We celebrate diversity and are committed to creating an inclusive environment for all employees.