Business Manager

Business Manager (part-time, 25 hours perweek) The Business Manager oversees three core areas of the organization: human resources, bookkeeping, and office management. This role ensures accuracy, integrity, and compliance with federal, state, and county regulations while implementing and monitoring financial and human resource policies. The Business Manager maintains efficient and well‑documented organizational processes, handles confidential matters with discretion, and supports a collaborative and mission‑driven workplace culture. Key Responsibilities Office Operations Develop and maintain professional business relationships and serve as the primary liaison to insurance agents, brokers, outsourced accounting partners, vendors, and service providers. Manage insurance and vendor processes, including quotes, payments, renewals, and claims. Provide senior leadership with updates and recommendations related to office operations and administrative systems. Track and manage licenses, insurance policies, contracts, taxes, memberships, and other renewals, ensuring timely administration and payment. Maintain secure records of organizational logins, portals, and administrative access information. Organize and maintain organizational records, contracts, and administrative files in both physical and digital formats. Oversee day‑to‑day financial and accounting functions and maintain the safekeeping of financial records and contracts. Assist with budget preparation, budget tracking, financial reporting, audit preparation, grant management, invoicing, and restricted fund tracking. Manage all aspects of accounts receivable, including recording income from sales, donations, online purchases, PayPal transactions, and other revenue sources; preparing and delivering weekly bank deposits; recording deposits in accounting software; tracking outstanding payments; and conducting follow‑up communication. Manage all aspects of accounts payable, including invoice verification, payment processing, data entry, check preparation, and distribution. Collect and accurately record all organizational credit card purchases in QuickBooks Online using appropriate general ledger and class accounts. Manage payroll processing for bi‑weekly payroll cycles, including employee compensation, time worked, leave balances, deductions, employee updates, and payroll deductions related to taxes, benefits, garnishments, and other required withholdings. Train staff members on QuickBooks Online and other internal software systems as needed. Support other departments with billing and collection processes. Human Resources Ensure the integrity, confidentiality, and accuracy of human resource files, records, and documentation. Conduct periodic audits of HR files to ensure compliance and completeness. Ensure compliance with federal, state, and local employment laws and regulations, including FLSA, FAMLI, ADA, and EEO requirements. Track required workplace postings and regulatory deadlines. Manage HR policies and employee handbook updates and ensure staff acknowledgment of revisions. Assist with recruitment activities, including job postings and candidate communication. Coordinate onboarding processes, including collection of onboarding documents, reference checks, and background checks. Oversee statewide background check processes for camp and class staff to ensure compliance with licensing requirements and deadlines. Conduct and document exit interviews and communicate significant findings to leadership. Administer employee benefits, including insurance and retirement plans, and coordinate annual open enrollment processes. Manage the employee performance review program and ensure reviews are completed and documented in a timely manner. Collaborate with staff and leadership to create and update job descriptions with consistent formatting and content. Serve as the primary point of contact for employee questions and concerns, support workplace conflict resolution, advise managers on performance issues and documentation practices, and respond to questions related to policies, benefits, and hiring procedures. Promote a positive, inclusive, and respectful workplace culture. Who You Are At BlackRock Center for the Arts, we strive to create a welcoming workplace that inspires curiosity. The ideal candidate lives BlackRock’s values daily: care deeply, trust the process, and embrace equity and inclusivity in every interaction. Education, Experience, Knowledge, and Skill Requirements Bachelor’s degree in human resources, business administration, accounting, or a related field, or equivalent professional experience. 3–5 years of progressive human resources and bookkeeping experience, preferably within nonprofit organizations managing government grants. Exceptional organizational skills with strong attention to detail and the ability to manage multiple priorities and deadlines. Working knowledge of employment laws and HR best practices. Proficiency in Microsoft Office, Microsoft Teams, QuickBooks Online, or similar accounting software. Ability to anticipate organizational needs and proactively communicate solutions to leadership. Positive, collaborative, and culturally sensitive approach to teamwork. Demonstrated ability to maintain confidentiality and exercise discretion. Ability to work both independently and collaboratively in a team environment. Strong verbal and written communication skills. Commitment to BlackRock Center’s mission of providing accessible performing and visual arts experiences to diverse audiences. Physical Requirements The physical demands described here are representative of those that must be met to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions. Ability to sit, stand, walk, and work at a computer in an office environment. Ability to work a flexible schedule, including evenings, weekends, and holidays as needed. Ability to lift, push, or move up to 15 pounds. Compensation and Benefits The Business Manager position is a regular part‑time role. Compensation: $22–$25 per hour, depending on experience Vacation leave: 60 hours annually 12 paid holidays (4 hours per holiday) Maryland Sick and Safe Leave benefits Access to the Maryland Saves retirement savings program Free and discounted tickets and classes We are challenging the status quo through the power of diversity, inclusion, and collaboration. We believe in creating an employee experience rooted in appreciation, belonging, growth, and purpose. #J-18808-Ljbffr BlackRock Center for the Arts