Front Office Coordinator

Job Description

Job Description

Bilingual Front Office Coordinator-Executive Level
Administrative

Houston, TX Temp Aug 5, 2026

Bilingual Front Office Coordinator - Executive Level

Location: Greenway Plaza Area, Houston, TX
Pay Rate: Starting at $24.00/hour
Schedule: Monday-Friday | 7:00 AM - 4:00 PM or 8:00 AM - 5:00 PM

Dean's Professional Services is seeking a polished, highly organized, and executive-level Front Office Coordinator to support a leading organization in the Greenway Plaza area of Houston, TX. This is an excellent opportunity for an experienced administrative professional who demonstrates exceptional professionalism, discretion, communication skills, and sound judgment while interacting with executive leadership, and visitors.

Responsibilities

• Serve as the primary front-office point of contact and represent the organization with professionalism and executive presence.

• Welcome executives, VIP guests, and visitors in a polished and courteous manner.

• Coordinate daily front-office operations while maintaining a high standard of service and organization.

• Manage appointments, schedules, visitors, phone calls, messages, and administrative requests efficiently.

• Coordinate communication between leadership, teams, and administrative departments.

• Support meetings and executive-level activities, including scheduling, room coordination, materials preparation, and follow-up.

• Handle confidential, executive, and organizational information with discretion.

• Assist with registration, appointment coordination, referrals, authorizations, and other administrative processes as needed.

• Anticipate administrative needs and proactively resolve issues to support efficient daily operations.

• Maintain accurate records, documentation, correspondence, and administrative files.

• Prioritize competing requests and time-sensitive tasks using strong independent judgment.

• Provide exceptional customer service and professionally address visitor, and staff questions or concerns.

• Maintain a polished, organized, and welcoming reception area.

• Follow privacy, confidentiality, and organizational standards at all times.

• Support special projects and other administrative duties as assigned.

Qualifications

• High School Diploma or GED required.

• Minimum 3 years of progressively responsible administrative, executive support, medical office, or front-office experience required.

• Experience supporting executives, senior leadership, or other high-level professionals strongly preferred.

• Office, corporate, or professional services experience preferred.

• Bilingual English/Spanish preferred.

• Professional appearance, executive presence, and polished interpersonal skills.

• Exceptional verbal and written communication skills.

• Strong organizational and time-management abilities.

• Ability to manage multiple priorities and time-sensitive requests with minimal supervision.

• Excellent judgment, problem-solving, and decision-making skills.

• Strong customer service skills with a customer service-focused approach.

• Proficiency with Microsoft Office and standard office technology.

• Strong attention to detail and accuracy.

• Ability to handle confidential and sensitive information with professionalism and discretion.

Why Join Dean's Professional Services?

• Competitive pay starting at $24.00/hour

• Comprehensive benefits package including medical, dental, vision, and 401(k)

• Consistent Monday-Friday daytime schedule

• Choice of 7:00 AM-4:00 PM or 8:00 AM-5:00 PM

• Opportunity to work in a professional, executive-level healthcare environment