Document Controller

Job Title: Document Controller (File Management Systems)

Location: Houston, TX (or project-based environment)

Employment Type: Contract / Full-Time

Overview:

We are seeking a detail-oriented Document Controller to support the implementation and maintenance of a File Management System (FMS) within a dynamic, project-driven environment. This role will work closely with project teams, engineering, and quality departments to ensure accurate document handling, organization, and compliance across multiple projects.

Key Responsibilities:

Manage and maintain project documentation within the File Management System (FMS)

Ensure proper document numbering, naming, filing, and version control

Support full document lifecycle including receipt, distribution, tracking, and archiving

Maintain key registers such as Plan Status, External Document Register (EDR), and Internal Document Register (IDR)

Ensure all project documents are accurately annotated and compliant with quality standards

Organize and manage technical documentation from internal and external sources

Provide document control support across multiple projects simultaneously

Guide and support project team members in adhering to FMS processes and best practices

Assist with project close-out activities, including document handover and office demobilization

Support audits by ensuring documentation is complete, accurate, and properly maintained

Qualifications:

Experience in document control, file management systems, or administrative support is preferred

Understanding of document control processes, including numbering, filing, and tracking

Familiarity with SharePoint or similar platforms is a plus

Proficiency in Microsoft Office Suite

Strong organizational and multitasking abilities

Excellent communication skills and attention to detail

Ability to work effectively in a fast-paced, team-oriented environment

Fluent in English (written and verbal); additional languages are a plus

Preferred Experience:

Experience supporting engineering, construction, or industrial projects

Exposure to Quality Management Systems and document compliance processes