Office Coordinator

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Location: Carbondale, IL

Shift: 8:30am-5:00pm

Time Type: Full-Time

Facility/Clinic Name: Memorial Hospital of Carbondale

Position Summary

• Responsible for providing administrative and clerical support essential to efficient organization of assigned department(s).

Education

• High school to Associates Degree, level dependent preffered

Licenses and Certification

• N/A

Experience and Skills

• Technical Experience: 1 to 5 years, level dependent preferred

• Strong ability to manage multiple tasks, prioritize work, and maintain detailed records.

· Excellent written and verbal communication skills to interact with internal teams and external parties.

· For the Contract Specialist:

• Meticulous attention to detail to ensure accuracy in contract documentation and record keeping.

· Familiarity with contract management systems, Microsoft Office Suite, and other relevant software.

· Ability to work effectively as part of a team and collaborate with various departments.

· Understanding basic legal terminology and contract principles.

Role Specific Responsibilities

• Greets visitors, answers telephones, and relays messages to appropriate staff members.

• Deals discretely with sensitive, confidential information concerning professional affairs, personal performance of staff and confidential information concerning department and/or system affairs, information contained in minutes, letters and other documents.

• Establish, and revise filing system. Classify, sort and file correspondence, records, and other documents

• Coordinate & schedule all activities related to meetings, conferences, appointments, travel arrangements & maintain supervisor’s calendar.

• Prepare correspondence, memos, reports, minutes, agendas, etc. Proof all typed materials, make corrections and recommended changes. Fax, photocopy and distribute material as directed.

• Sort and distribute department mail. Open, sort, review and prioritize mail. Bring priority items to supervisor’s attention.

• Assist in preparing and maintaining department budget and participates in day-to-day fiscal decisions.

• Maintain departmental equipment and supplies. Order supplies/materials as needed within allotted budget.

For the Contract Specialist:

o Contract Management: Assisting in the collection, tracking, and routing of contracts.

o Record Keeping: Maintaining electronic and physical contract files, updating databases, and ensuring accurate record keeping.

o Compliance: Ensuring contracts comply with legal requirements, company policies, and other relevant regulations.

o Communication: Serving as a point of contact for inquiries related to contracts and facilitating communication between stakeholders.

o Document Preparation: Assisting with the preparation and review of contract documents, including standard agreements and amendments.

o Data Management: Maintaining and updating contract management systems and databases.

o Reporting: Assisting with the preparation of reports on contract activities, milestones, and deadlines.

Compensation (Commensurate with experience):

$17.18

To

$25.77

To access our Benefits Guide/Plan Information, please click the link below:

careers/benefits