Secretary to Principal

Administrative Assistant

Primary Purpose: Serve as the lead administrative professional to the Principal by coordinating campus operations, managing confidential communications, overseeing executive office functions, supporting personnel processes, and ensuring the efficient execution of campus priorities while exercising sound judgment, professionalism, and discretion.

Qualifications:

• Education/Certification: High school diploma or GED
• Special Knowledge/Skills: Proficient keyboarding and file maintenance skills Ability to use software to develop spreadsheets, databases, and do word processing Ability to maintain accurate and auditable records Knowledge of basic accounting principles Ability to follow verbal and written instructions Ability to perform a variety of tasks often changing assignment on short notice Effective organizational, communication, and interpersonal skills

Experience: 2 years secretarial experience

Major Responsibilities and Duties:

• Records, Reports, and Correspondence Prepare campus communications, correspondence, forms, manuals, reports, purchase orders, and payment authorizations following district standards and requirements. Maintain a daily teacher attendance log and records for substitute teachers. Monitor and process time records including leave requests and reports. Compile information and submit to central office according to established procedures and deadlines. Maintain school calendar of events. Compile, maintain, and file all reports, records, and other documents as required. Maintain student records according to established procedures.
• Reception and Phones Receive incoming calls, take reliable messages, and route to appropriate staff. Assist students, teachers, and parents as needed. Schedule meetings and appointments and maintain calendar for principal.
• Accounting and Inventory Assist with campus budget preparation and maintain accurate records of expenditures. Prepare and process purchase orders and receive, store, and issue supplies and equipment. Maintain inventory of fixed assets, equipment, and supplies.
• Confidentiality and Professional Ethics Maintain strict confidentiality regarding student, personnel, legal, and financial information. Exercise sound professional judgment. Demonstrate integrity in all interactions. Avoid conflicts of interest. Maintain public trust in the office of the Principal. Comply with FERPA and district confidentiality requirements.
• Other Assist with planning, preparation, and setup of faculty meetings and campus activities. Sort, distribute, or deliver mail and other documents. Maintain confidentiality. Follow district safety protocols and emergency procedures.

Leadership Responsibilities: Monitor the work of campus secretaries and clerical aides. Coordinate the work of campus clerical staff. Provide guidance regarding office procedures. Assist with training new office staff. Promote and model consistent customer service expectations. Ensure administrative office efficiency.

Mental Demands/Physical Demands/Environmental Factors: Tools/Equipment Used: Standard office equipment including personal computer and peripherals Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching Lifting: Occasional light lifting and carrying (less than 15 pounds) Environment: May work prolonged or irregular hours Mental Demands: Work with frequent interruptions; maintain emotional control under stress

*Minimum Salary $19.65 hourly *Salary is commensurate with experience *Works 226 Day Calendar * Please note that this role requires in-person attendance and is not eligible for remote work. Sheldon ISD will accept applications for this position through August 24, 2026. After this date, applications will continue to be accepted in the event a suitable candidate is not identified. If no viable candidate is selected from the initial applicant pool, applications submitted after August 24th will be reviewed in five-day intervals until a candidate is recommended for hire.