Administrative Assistant

Administrative AssistantPosition Summary:Pay rate: $22 - $28 DOEShift hours: M-F 8:30am-5pm (30-minute lunch)Key Duties and Responsibilities:Assist in various projects and assignmentsSupport the department in administrative functionsOversee assigned processes and tasksImplement office operations and proceduresMonitor and maintain office supplies inventoryOrganize and schedule meetings and appointmentsWork with operations team to address building maintenance mattersEffectively manage logistics in multi-party delivery coordinationTrack, monitor and handle order revisions (deductions and additions)Handle credit and rebills, concessions, and proof of deliveriesSupport and file freight claimsAssist customers and credit department with credit holds, CODs, and credit card payment informationOther duties assigned by the managerCritical Knowledge and Skills:Strong general office skillsComputer literate with ability to effectively use Microsoft Office toolsExcellent interpersonal/communication skills, ability to work with different personalitiesAnswer policy and procedure questionsAbility to make independent decisions daily, addressing the best way to oversee specific tasksCommunicate and collaborate with other administrators, support personnel, management, and outside departments on a regular basisReliable, punctual and detail orientated with excellent organizational skillsAbility to multitask, be organized and resolve problems/issuesStrong interpersonal, organizational and communication skills with the ability to work with cross functional teamsAbility to work in a fast past environment with minimal supervisionGood time management and follow-up skillsWork in a constant state of alertness and safe mannerEducation and Experience:2-3 years of experience in administrative role preferredHigh school diploma or equivalent, higher education preferredHVAC experience a plus The French Agency