Accounts Payable Specialist

Job Title: Accounts Payable Specialist

Department: Accounting

Pay Range: $30 - $35/hour

Position Overview:

Sea Breeze Properties is seeking an experienced, detail-oriented Accounts Payable Specialist to support our accounting team with accounts payable processing, vendor administration, payment processing, invoice workflow management, and other accounting functions.

The ideal candidate will have a strong understanding of the accounts payable process, excellent organizational and follow-up skills, and the ability to work independently in a deadline-driven accounting environment. Prior experience with Yardi Voyager, VendorCafe, VendorShield, and PayScan/Procure to Pay is a plus but is not required. This position requires attention to detail and regular communication with vendors, property accountants, project personnel, and other members of the accounting team.

Role Responsibilities and Duties:

Vendor Administration & Compliance

• Manage vendor onboarding and maintain vendor information through Yardi VendorCafe.
• Monitor vendor insurance compliance and maintain insurance documentation through Yardi VendorShield.
• Correspond with vendors regarding onboarding, insurance requirements, invoice submissions, payments, and other accounts payable matters.
• Review vendor statements and research and resolve outstanding or missing invoices, credits, and other discrepancies.
• Coordinate and process annual Form 1099 reporting, including reviewing vendor information and assisting with year-end reporting requirements.
• Follow up with vendors and internal team members to resolve missing or incomplete information.

Accounts Payable & Invoice Workflow

• Initiate accounts payable invoice approval workflows in PayScan.
• Monitor invoices throughout the approval process and follow up with approvers as needed to facilitate timely processing.
• Prepare accounts payable reports for ownership review and payment approval.
• Set up ACH and wire transfer payments in online banking systems for approval by authorized personnel.
• Monitor the Accounting email inbox for incoming invoices and other accounting correspondence.
• Route emails and invoices to the appropriate property accountant or other team member as needed.
• Download utility invoices and prepare them for processing.
• Post adjustments related to automatic payments.
• Assist with other accounts payable processing and administrative functions as needed.

Accounting & Payment Support

• Download loan statements and enter applicable loan activity into the accounting system.
• Perform credit card reconciliations, including reviewing transactions and supporting documentation and following up on missing information.
• Process quarterly distribution payments in accordance with approved distribution schedules and payment instructions.
• Record payroll activity through journal entries and verify that payroll activity is properly reflected in the general ledger.

Administrative & Project Support

• Pick up and distribute accounting mail.
• Scan preliminary notices and forward them to the appropriate Project Coordinator.
• Maintain organized electronic documentation and accounting records.
• Assist the accounting team with special projects and other duties as assigned.

Qualifications for the Role

• Strong knowledge of accounts payable processes and internal controls, including invoice processing, approval workflows, vendor management, and payment processing.
• 3 years+ of accounts payable or accounting support experience, preferably within real estate, property management, construction, or real estate development.
• Experience with Yardi Voyager, VendorCafe, VendorShield, PayScan and/or Yardi Procure to Pay is a plus.
• Experience with ACH and wire payment processing and online banking platforms.
• Familiarity with annual 1099 processing and vendor reporting requirements.
• Working knowledge of general ledger activity and journal entries.
• Experience with vendor insurance compliance preferred.
• Strong attention to detail and accuracy, particularly when handling payments and banking information.
• Strong organizational and follow-up skills with the ability to manage multiple tasks, deadlines, and outstanding items.
• Ability to work independently, exercise good judgment, and take ownership of assigned responsibilities.
• Strong written and verbal communication skills, including professional communication with vendors.
• Proficiency with Microsoft Excel.
• Ability to handle confidential financial, banking, payroll, and vendor information appropriately.
• Self-starter who thrives in a fast-paced, on-site, small and dynamic team-oriented environment with an entrepreneurial atmosphere.

Company Benefits:

• Medical Insurance : We fully cover a base-level Blue Shield or Kaiser plan. You also have
• the option to upgrade to enhanced plans at an additional cost.
• Family Coverage : Employees may purchase additional coverage for eligible family members.
• Flexible Spending & Health Accounts : We offer Dependent Care FSA, Traditional and Limited Purpose FSA, and HSA options (eligibility and plan selection apply).
• Company-Paid Protection Plans : Life Insurance, Accidental Death & Dismemberment (AD&D), and Long-Term Disability Insurance.
• Optional Coverage : Employees can opt into additional plans at their own cost, including Dental, Vision, Accident, Critical Illness, Hospital Confinement, Legal Shield, and Identity Theft protection.
• Benefits Eligibility : Coverage begins on the first day of the month following your start date.
• 401(k) Retirement Plan : We offer a 401(k) plan with up to a 4% company match, available after one year of employment.
• Paid Time Off : A Flexible Vacation Policy becomes available after your first 90 days of employment.

About Us:

At Sea Breeze Properties (SBP) ( we believe the places people live, work and play have the power to shape lives. Since 1998, SBP has been developing and operating real estate in North County San Diego, which has grown to a portfolio valued at over $2 billion. Headquartered in Carmel Valley, SBP is guided by a singular purpose: to improve quality of life, strengthen community, and leave the world better than we found it. SBP is entrepreneurial, fast-paced, and deeply supportive and an ambitious spirit remains the center of the company’s culture.

Disclaimer:

Sea Breeze Properties conducts post-offer, pre-employment background checks in compliance with federal, state, and local laws, including California’s Fair Chance Act. A background check will only be conducted after a conditional offer of employment has been made. Convictions will not automatically disqualify a candidate from employment and will be considered on a case-by- case basis, consistent with applicable law.