Administrative and Program Support Assistant - Kitsap

Administrative and Program Support Assistant – Kitsap

Summary

• Provide administrative, operational, and logistic support for the Workforce Development Program at the county offices.
• Prepare, process, monitor, and track to conclusion documents such as purchase requisitions, purchase orders, vouchers, reports or similar. Follow established policies and procedures to ensure compliance and allowability of expenditures.
• Assist with programmatic activities, outreach, and reporting. Draft and edit documents, forms and outreach materials, update databases and client files.
• Coordinate logistics (e.g., identify locations, coordinate activities and supplies) for internal and off-site meetings, trainings, and outreach events as directed by the County Services Coordinator.
• Demonstrate a commitment to teamwork through relationship building and collaboration. Support employees and customers by being a hub of information.
• Identify and research problems or issues and expedite solutions to ensure smooth, continuous workflow.
• Assist with the collection, preparation, distribution, and publication of various data; attend meetings and prepare minutes of proceedings when directed.
• Schedule meeting sites, gather appropriate amenities, arrange furniture, prepare documents for various meetings and events taking place at the Tacoma and Bremerton offices.
• Deliver productivity through the efficient use of time, resources, and a commitment to strong results.
• Coordinate operation, maintenance, repair, replacement, and supplies for centralized office equipment.
• Develop and maintain adequate inventory of office and hospitality supplies.
• Receive clients and guests in a polite, friendly, and helpful manner that responds to inquiries regarding SPIPA services.
• Answer telephones and route callers or messages in a responsive, timely and accurate manner.
• Coordinate efficient internal and external mail and package distribution and maintain shipping/receiving records.
• Coordinate facilities and custodial services for the county offices, including but not limited to, being the primary contact for vendors and property management companies.
• Perform routine comprehensive facilities, custodial, and maintenance inspections of the office to document and coordinate work orders with the property management companies at the Tacoma and Bremerton offices.
• Handle administrative details not requiring the immediate attention of the County Services Coordinator.
• Assist with special projects and perform other duties as assigned.

• Bachelor’s or Associates Degree in Business Management or related field; or equivalent combination of education and job-related experience.
• At least two years of experience providing high level administrative support to multiple staff members at a multi-departmental organization.

• Three years computer experience with Microsoft Office Suite, Teams, Adobe or similar, and desktop publishing programs.
• At least one year experience working in a Native American communities preferred.
• Possess a valid Washington State Driver’s License and proof of auto insurance.
• SPIPA is committed to providing a drug-free workplace for its employees and the communities it serves. This position requires successful completion of a pre-employment drug test.
• Pass a background investigation including confirmation of work experience.

SPIPA Employment application is available online at under JOBS or by calling View phone number on us.fitly.work

Application screening will begin October 16, 2026. Open until filled.