Buyer I

Job Description

Job Description

Position Summary

The Buyer I is a core contributor within the Purchasing function, responsible for executing procurement activities with accuracy, discipline, and adherence to established controls. This role supports inventory availability, vendor performance, and cost management in a fast-paced HVAC and distribution environment. The Buyer I operates independently within defined procedures and contributes to continuous improvement initiatives that enhance purchasing efficiency and operational effectiveness.

Primary Responsibilities

• Execute purchasing transactions, including purchase order creation, vendor follow-ups, and delivery schedule monitoring.
• Maintain accuracy and integrity of purchasing data within the ERP system; ensure timely closure of open purchase orders.
• Establish and maintain professional relationships with vendors; manage routine communications and issue resolution.
• Coordinate with Warehouse and Accounts Payable to ensure proper matching of POs, receipts, and invoices.
• Support inventory replenishment activities based on demand patterns, lead times, and internal requirements .
• Knowledge of pricing structures, landed cost, and purchasing controls in day-to-day buying decisions.
• Utilize purchasing and inventory systems effectively (Sage experience preferred).
• Participate in the standardization and documentation of purchasing processes.
• Perform additional duties as assigned to support departmental and operational objectives.

Required Qualifications

• 5-10 years of recent purchasing or procurement experience in a distribution, wholesale, or similar operating environment (HVAC experience preferred).
• Strong understanding of purchasing fundamentals, inventory flow, and supply chain best practices.
• Bilingual (English/Spanish) required.
• Intermediate to advanced Microsoft Excel skills (pivot tables, lookups, data analysis).
• Experience working with ERP or purchasing systems; Sage or comparable systems preferred.
• Proven ability to work independently with minimal supervision.
• High attention to detail with strong organizational and follow-up skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong communication, interpersonal, and vendor negotiation skills.
• Professional attitude with a collaborative, team-oriented mindset.

Who We Are Looking For

We are seeking a disciplined, hands-on purchasing professional who not only executes transactions accurately, but also demonstrates a willingness to support automation, process improvements, and system enhancements within the purchasing function. The ideal candidate is comfortable working within established structures while actively contributing ideas that improve efficiency, reduce manual effort, and strengthen controls. This role is well-suited for someone who understands that operational excellence is achieved through consistency, systems discipline, and continuous incremental improvement.

Why Join Us

• Stable, well-established distribution business with clear operating structure
• Defined role scope with opportunities to contribute to process improvement
• Direct exposure to purchasing systems, inventory flow, and vendor management
• Competitive compensation aligned with Miami market benchmarks