Senior Administrative Assistant

Job Posting Agency Information: Kansas Department of Agriculture The Kansas Department of Agriculture is devoted to the total support of agriculture in Kansas. The department works for the entire Kansas agriculture sector including farmers, ranchers, food establishments and agribusinesses. The agency has a balanced approach to providing an environment that enhances and encourages economic growth of the agriculture industry and Kansas economy while promoting and advocating for the agriculture industry, the state's largest industry, employer, and economic contributor. KDA helps to ensure a safe food supply, protects natural resources, promotes public health and safety, protects animal health, and provides consumer protection to the best of our ability. Kansas Department of Agriculture: 1320 Research Park Drive, Manhattan, KS 66502 About the Position: * Who can apply: Anyone * Classified/Unclassified Service: Unclassified * Full/Part-time: Full-Time * Work Schedule: Days (8am to 5pm) * Eligible to Receive Benefits: Yes * Veteran Preference Eligible: Yes * Disability Preference Eligible: Yes Compensation: * Annual Salary: $40,000 Per Year * Hourly Pay: $19.23 Per Hour Employment Benefits: * Comprehensive medical, mental, dental, vision, and additional coverage * Sick & Vacation leave * Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave * Paid State Holidays (designated by the Governor annually) * Fitness Centers in select locations * Employee discounts with the STAR Program * Retirement and deferred compensation programs Visit the Employee Benefits page for more information… This position will remain posted until filled. Location: KDA Headquarters in Manhattan, Kansas The Kansas Department of Agriculture Food Safety and Lodging Program seeks an organized and efficient professional, highly experienced in general office, clerical and administrative support work. This position serves as a backup to maintain office support for program performance, and must be willing and enthusiastic to learn new tasks. Professionals with a strong team focus and who are eager to support the growth and development of program staff are encouraged to apply for this position. Position Summary & Responsibilities: This position serves as the Senior Administrative Assistant for the Food Safety and Lodging Program. The food safety program is the lead agency charged with enforcement of the Kansas Food Drug and Cosmetic Act, K.S.A. 65-655 et seq.; Hotel and lodging laws, K.S.A. 36-501 et seq.; the Kansas Egg Law, K.S.A. 2-2501 et seq.; and the rules and regulations promulgated pursuant to those acts. This position will be required to acquire and maintain knowledge regarding the program. Primary contact with external stakeholders, answering routine food safety and lodging questions. Most of this interaction takes place answering and returning phone calls, as well as, through email communication. This position receives and tasks all complaints for the program. Complaints can be submitted in person, by phone, email, or mail. Once complaint is recorded, a task must be sent to the proper inspector, the inspector's district manager, and possibly EPI. Tracking of the complaints to ensure complaint inspection guidelines are followed is also required. This position is responsible for ordering and inventory of program supplies. Disseminates supplies to program staff, as needed. This position will serve as back-up for processing and tracking applications/renewals and fees for licenses. Will also serve as back-up to create and submit travel and expense requisitions in SMART system. This position performs other various clerical duties for the program and the Program Manager. These duties include but are not limited to; opening and sorting mail, preparing and entering data, maintain program supplies and scheduling meetings. Minimum Qualifications: * Professionally minded individuals with at least one year of direct experience in general office, clerical and administrative support work. Candidates may also qualify through a combination of relevant work experience, education, training or certification. * This position must perform routine office tasks such as sitting, reading, examining documents, and viewing a computer for long periods of time. * This position requires the physical dexterity that permits standing, kneeling, bending, and stretching; climbing up and down steps; and lifting objects. * Excellent organizational skills with knowledge and proficiency in Microsoft Office Products and tools. * Experience with data entry and database management. * Must be able to work independently collecting and compiling information from a variety of resources. * Excellent written and verbal communication skills. * Must be able to learn, read, and comprehend written directions, policies, statutes, and regulations. * Employee must have a valid Class C (or higher) Kansas driver's license or equivalent license from another state. Employee is responsible for maintaining an acceptable driving record to safely drive state vehicle and be willing and able to fulfill all job-related travel normally associated with this position. Preferred Qualifications (Not Required): * Knowledge of relevant state and federal statutes, regulations, and policies. * Knowledge of the food service industry and basic food safety knowledge. * Bilingual in Spanish. Post-Offer/Pre-employment Requirements: Kansas Tax Clearance Certificate: A valid Kansas Tax Clearance Certificate is a condition of employment for all employees of the State of Kansas. Applicants (including non-residents) who receive a formal job offer for a State job, are required to obtain a valid Tax Clearance within ten (10) days of the job offer. A Tax Clearance can be obtained through the Kansas Department of Revenue who reviews individual accounts for compliance with Kansas Tax Law. If you have a missing tax return(s) or you owe taxes to the State of Kansas, please know that the Kansas Department of Revenue will work with you. The Kansas Department of Revenue can set you up on a payment plan to receive a Tax Clearance so you can get a job working for the State of Kansas. The Kansas Department of Revenue can be contacted at View phone number on click.appcast.io. Kansas Department of Revenue - Tax Clearance Frequently Asked Questions Recruiter Contact Information: * Name: Kelsey Senn * Email: View email address on click.appcast.io * Phone: View phone number on click.appcast.io * Fax: View phone number on click.appcast.io * Mailing Address: 1320 Research Park Drive, Manhattan, KS 66502 Required Documents for this Application to be Complete: * On the My Job Applications page, verify these documents are present and valid. Upload or delete and replace if needed. * DD214 (if you are claiming Veteran's Preference) * Inside your Job Application, upload the these documents: * Resume (or choose existing resume if you have one) * Cover Letter Job Application Process * Sign in to your existing account or Register for a new account. * Review and complete your contact information on the My Contact Information page. * Upload documents listed in the Required Documents section of this job posting to the appropriate location. * Complete and submit your application. * Check your email and My Job Notifications for written communications from the Recruiter. * Email - the email listed on the Careers> My Contact Information page. * Notifications - view the Careers> My Job Notifications page. See the helpful links below to assist in completing your application: * Instructions: * Job Search * Registration & User Account * Application * Frequently Asked Questions How to Claim Veterans Preference Veterans' Preference Eligible (VPE): Former military personnel or their spouse that have been verified as a "veteran"; under K.S.A. 73-201 will receive an interview if they meet the minimum competency factors of the position. The veterans' preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determine by the hiring manager. Learn more about claiming Veteran's Preference How to Claim Disability Hiring Preference Applicants that have physical, cognitive and/or mental disabilities may claim an employment preference when applying for positions. If they are qualified to meet the performance standards of the position, with or without a reasonable accommodation, they will receive an interview for the position. The preference does not guarantee an applicant the job, as positions are filled with the best qualified candidate as determined by the hiring manager. Learn more about claiming Disability Hiring Preference PLEASE NOTE: The documentation verifying a person's eligibility for use of this preference should not be sent along with other application materials to the hiring agency but should be sent directly to OPS. These documents should be sent either by fax to View phone number on click.appcast.io, scanned and emailed to View email address on click.appcast.io, or can be mailed/delivered in person to: ATTN: Disability Hiring Preference Coordinator Office of Personnel Services Landon State Office Building 900 SW Jackson, Rm 401 Topeka, KS 66612 Equal Employment Opportunity The State of Kansas is an Equal Opportunity Employer. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job. If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.