Client Operations Specialist

What You’ll Do Drive Operational Excellence Own recurring operational processes and documentation that keep the client program running smoothly Coordinate deadlines, drive follow‑up on action items and keep work moving across the team Build and maintain project timelines, trackers and shared resources across multiple workstreams Identify opportunities to improve recurring workflows and operational efficiency Support Client Financial Operations Coordinate and maintain client‑specific budgeting, billing and compliance workflows Verify financial documentation, budgets and invoices for accuracy and compliance before client submission, partnering with Padilla’s finance team to resolve discrepancies Assist with budget and hours tracking across multiple workstreams Maintain accurate financial records and supporting documentation Provide Administrative Support Anticipate operational needs and provide day‑to‑day support for account leadership Coordinate travel, meeting logistics and administrative processes Partner with client administrative staff on scheduling and coordination Coordinate client meetings, agendas, action items and follow‑up communications Ensure Quality and Compliance Proofread and quality‑check client‑facing presentations, reports, budgets and correspondence to ensure accuracy, consistency and a polished final product Verify alignment between client requirements, approved budgets and supporting documentation Maintain version control and document integrity across workstreams What You Bring Experience supporting complex client accounts, programs or business operations Experience coordinating financial, compliance or reporting‑related processes Exceptional organizational skills with meticulous attention to detail and follow‑through Experience working with budgets, invoicing processes or financial documentation Experience managing project timelines, coordinating multiple stakeholders and driving work to completion Ability to manage multiple priorities and deadlines simultaneously Strong written communication and proofreading skills Demonstrated ability to work independently and exercise sound judgment Comfortable interacting directly with clients and senior executives Technical Skills Advanced Microsoft Office proficiency Strong Excel skills PowerPoint formatting and production experience Experience working with shared document platforms (SharePoint or similar) Document management and version control experience Experience leveraging AI tools Personal Attributes Proactive and resourceful Highly organized Strong follow‑through Comfortable managing ambiguity Service‑oriented mindset Collaborative and team‑focused Dependable and accountable #LI-Hybrid US salary range: $45,000—$55,000 USD #J-18808-Ljbffr