Executive Administrative Assistant

Job Description

Job Description

Executive Administrative Assistant

Schedule: Monday–Friday, 37.5-hour workweek
Hours: 8:30 AM – 5:00 PM (includes a 60-minute lunch)
Start Date: As soon as possible
Work Location: Dallas, Texas 75205

Overview:
The Executive Administrative Assistant provides high-level executive administrative support to the Executive Directors within the Division of Enrollment Services. This role ensures efficient operations by managing executive calendars, coordinating communications, performing accounting tasks, and serving as a key point of contact for internal and external stakeholders.

Essential Functions

• Executive Support (Assistant Vice Provost/Dean of Admission & Executive Director of Student Financial Services) – 20%
  Provides comprehensive administrative support, including scheduling, correspondence, document preparation, and handling confidential matters.
• Calendar Management – 15%
  Manages executive calendars by coordinating appointments, prioritizing urgent and sensitive requests, and ensuring appropriate scheduling flow.
• Executive Support (Executive Directors of University Registrar & International Services) – 5%
  Delivers administrative support to additional executive leaders as assigned.
• Administrative Communications – 10%
  Drafts, edits, and prepares emails, memos, and communications on behalf of the executives.
• Accounting Duties – 10%
  Prepares, manages, and submits expense reports and supports other accounting-related tasks.
• Meeting & Event Coordination – 10%
  Organizes meetings by scheduling, sending reminders, preparing materials, and coordinating event support as needed.
• Visitor Reception – 5%
  Welcomes visitors, determines the nature of their visit, and directs them appropriately.
• Research & Follow-Up – 5%
  Conducts research and responds to inquiries requiring detailed information and follow-up.
• Internal & External Communication – 10%
  Facilitates clear communication across departments and with external community partners to support administrative initiatives.
• Telephone Support – 5%
  Answers and directs phone calls in a courteous and professional manner.
• Executive Visitor Coordination – 5%
  Welcomes and guides visitors specifically seeking the Executive Directors.

Education & Experience

• Bachelor's degree required .
• Minimum 3 years of experience providing administrative and accounting support to executive-level leaders, preferably in higher education.

Knowledge, Skills & Abilities

• Strong attention to detail and accuracy.
• Ability to work independently and meet deadlines.
• Excellent communication and interpersonal skills.
• Strong problem-solving capabilities.
• Expert proficiency in Microsoft Outlook and strong skills in Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to thrive in a fast-paced, constantly changing environment.
• Strong computer and organizational skills.

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

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About Kelly

Work changes everything. And at Kelly, we’re obsessed with where it can take you. To us, it’s about more than simply accepting your next job opportunity. It’s the fuel that powers every next step of your life. It’s the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life-just ask the 300,000 people we employ each year.

Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

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