Administrative Assistant - Spanish Studies

Job Title

Reports to Assistant Dean and Director, Spanish Studies

Job Purpose

To assist in the management of the daily affairs of the Midwestern Baptist Theological Seminary (Midwestern) Spanish Studies division, with special emphasis on recruitment, social media and website maintenance, Global Campus Spanish course coordination, admissions, and student advising.

Essential Functions

• Develop meaningful relationships with Spanish Studies students to enable accountability and encouragement in their academic journey.
• Direct Midwestern Spanish Studies social media channels.
• Assist the Director in coordinating course schedules and instructors.
• Assist the Director in student recruitment and the promotion of Spanish Studies.
• Help guide students from the point of recruitment through the completion of their program in a manner which exemplifies a concern for the student's personal development and ministry calling.
• Set appointments with all new students to introduce them to the program and its resources, answer questions, and assist in registration for their first term of classes.
• Design and implement a communication plan to ensure new student success before and during their first term.
• Create and maintain an advising file for each new student with relevant information about their interests, circumstances, and goals.
• Monitor and contact students deemed at-risk. Encourage and equip them to succeed.
• Field questions about schedules, programs, and special opportunities.
• Provide accurate information, develop Course Sequencing plans, and connect with other departments, as applicable.
• Maintain up-to-date advising records within the appropriate systems.
• Collaborate with the Director of Spanish Studies to update communication plans, student resources, and advising strategies, as needed.
• Create and maintain weekly student contact reports for the Director of Spanish Studies.
• Offer general guidance to students concerning on-campus housing, academic resources, and student events and employment.
• Coordinate with on-campus student support personnel to ensure student needs are met in accordance with institutional policies and procedures.
• Provide support to the Director of Spanish studies regarding tasks related student advisement and admissions for Doctoral and Masters prospects.
• Work closely with all adjunct professors and staff to ensure the quality of the Spanish Studies program.
• Work with Global Campus to manage the development of Spanish Master Courses.
• Assist with planning For The Church National and Regional conferences.
• Attend various recruiting conferences such as Southern Baptist Conference Annual Meeting, and Hispanic Conferences.
• Assist and help to manage the Director's schedule.

Qualifications / Requirements

• Christian with high integrity, actively pursuing a relationship with God
• Basic understanding of the Midwestern Spanish Studies educational experience
• Able to multi-task, analyze workload, and prioritize as necessary for the benefit of the department
• Must possess a strong attention to detail
• Able to take the initiative to complete the duties of the position without the need of direct supervision.
• Able to learn and utilize new skills and information to improve job performance and efficiency.
• Must be able to work independently, as well as a part of a team
• Excellent communication skills, both written and verbal
• Must possess a positive attitude
• Must be able to show a desire and willingness to learn
• Must be able to pass background screening, including driving record
• Eligible to work in the United States

Benefit Package

• Medical
• Dental
• Vision
• Telehealth
• Health Savings Account
• Flexible Spending Accounts for Medical and Dependent Care
• Employer Paid Life & AD/D for the employee as well as dependents
• Voluntary Life & AD/D
• Employer Paid Long Term Disability
• Voluntary Short-Term Disability
• Voluntary Supplemental Benefits
• 403(b) Retirement
• Paid Sick Leave and PTO
• Midwestern / Spurgeon College Tuition Reimbursement for employee and dependents
• Access to on campus cafeteria and coffee shop
• Access to on campus gymnasium, exercise facilities, etc.

Working Conditions

• Monday through Friday, 8 am to 4:30 pm.
• Shared office environment
• Some travel may be required

Physical Requirements

• Frequently required to sit or stand for periods of time at a desk or computer station
• Occasionally required to stand, walk, and reach with hands and arms.
• Frequently required to spend extended time on the phone
• Able lift and/or move up to 25 pounds.

This job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties or skills required for the position.

Midwestern Baptist Theological Seminary is an Equal Opportunity Employer

Midwestern Baptist Theological Seminary will reasonably accommodate qualified individuals with a disability so they may perform the essential functions of a job unless doing so causes a direct threat to these individuals or others in the workplace and the threat cannot be eliminated by reasonable accommodation or if the accommodation creates an undue hardship to the institution. Contact human resources (HR) with any questions or requests for accommodation.

Midwestern Baptist Theological Seminary