Legal Secretary

Job Description

Job Description

We are seeking a Legal Secretary with Civil Litigation and strong Litigation Calendaring experience. The candidate should have a minimum of 7 years or more of legal office experience, including civil litigation, secretarial, and legal calendaring. The ideal candidate is proficient at scheduling, formatting and creating legal pleadings, is proactive, organized, detail-oriented, and adaptable. This position is being offered as a temp to hire or permanent position.

Responsibilities:

• Maintain and update a civil litigation calendar, ensuring court appearances, filing dates, statutes, and related deadlines are accurately tracked and revised as matters change.

• Use legal calendaring tools to calculate rule-driven deadlines, verify scheduling accuracy, and provide regular calendar updates to attorneys and staff.

• Prepare, format, and finalize litigation documents such as pleadings, motions, briefs, and appellate materials in accordance with court-specific requirements.

• Review documents before submission to confirm compliance with procedural rules, filing standards, and jurisdictional formatting expectations for state and federal courts.

• Coordinate electronic and physical court filings, monitor acceptance status, and ensure all submissions are completed within required timeframes.

• Arrange service of legal documents, including pleadings, motions, discovery materials, and other case-related filings.

• Track tentative rulings and subpoena-related timelines while keeping attorneys informed of upcoming obligations and court activity.

• Schedule logistical support for legal proceedings and meetings, including court calls, conference rooms, travel, court reporters, videographers, and seminar registrations.

• Maintain case information within legal case management platforms and help ensure attorney filing credentials and electronic registrations remain current.

• At least 7 years of legal secretary experience within a California civil litigation law firm environment.

• Minimum of 5 years handling court filings with working knowledge of California and federal civil court rules, including applicable procedural codes and rules of court.

• Demonstrated experience using legal calendaring systems to calculate and manage litigation deadlines in California matters.

• Proficiency with legal case management software such as Clio, Filevine, Case Peer, Smart Advocate, or similar platforms.

• Strong command of Microsoft Word, Excel, Outlook, and court filing systems used for state and federal matters.

• Solid understanding of legal terminology, document structure, and filing procedures related to civil litigation.

• Excellent written and verbal communication skills, including clear and accurate business writing.