Registrar/Counselors Secretary - Judson HS - 2026-2027

Registrar/Counselor's Secretary

Facilitates the efficient operation of the school counseling office and provides clerical services to counseling staff and maintains current and accurate confidential student records.

Education and Certification Requirements:

• High school graduate or GED equivalent
• Candidate must have satisfactory outcome of fingerprinting background check

Special Knowledge and Skills:

• Ability to work well with children, parents, staff, and the general public
• Proficient typing, word processing, and file maintenance skills
• Effective organizational, communication, and interpersonal skills
• Knowledge of Basic accounting principles
• Ability to use personal computer and software to develop spreadsheets and databases, and do word processing

Experience:

• Minimum of two (2) years secretarial experience

Major Responsibilities and Duties:

• Prepare, dispatch, and file accurate correspondence and related papers pertaining to counseling and registrar services
• Serve as receptionist for counseling office
• Collect, organize, and transcribe educational and demographic information on new students
• Process all new students and withdrawals
• Maintain Audit Trail reports which includes enrollment and withdrawals
• Maintain and ensure accuracy and correctness of information transcribed in students permanent record file
• Receive, distribute, and record all college entrance examination scores, TAKS scores, credit by exam scores
• Transcribe all student transcripts for the data manager
• Prepare all records on new and departing students
• Prepare records to be mailed to School, Attorney General Office, Probation Officers, and Social Security Offices
• Prepare attendance for student aids
• Prepare transcripts, immunization records, and testing information for Scholarships and Colleges
• Perform other duties as assigned, based on department needs
• Must complete designated district technology proficiencies each year
• Requires a basic knowledge of technology/computer skills
• Ability to use personal computer to access district programs, emails, and other resources
• Maintain a consistent professional demeanor and appearance
• Ensure compliance with the Texas Educator's Code of Ethics
• Daily attendance and punctuality at work are essential functions of the job

Supervision and evaluation of district personnel is not a requirement of the position; however, the supervision of students is required.

Equipment Used:

• Office equipment personal computer, printer, calculator, multi-line telephone, software programs and peripherals, copier, fax, and other equipment applicable to position

Mental Demands:

• Ability to read, concentrate, communicate (verbally and written), interpret, reason, understand verbal instructions, memorize, coordinate, compile, compute
• Work with frequent interruptions and maintain emotional control under stress

Physical Demands:

• Frequent: Sitting, standing, walking, climbing stairs and/or ramps, balancing, stooping, kneeling, crouching, crawling, pulling, pushing, reaching, repetitive hand motions, hearing, speaking clearly, visual acuity, distinguishing colors, driving, traveling
• Occasional: Lifting, moderate, 15-44 pounds

Environmental Factors:

• Frequent exposure to: temperature extremes (hot and cold), humidity extremes, noise, low or intense illumination, vibration
• Occasional exposure to: biological hazards (communicable diseases, bacteria, insects, mold, fungi, etc.)
• Work alone, work prolonged or irregular hours

Nondiscrimination Statement:

The Judson School District considers applicants for all positions without regard to race, color, national origin, age, religion, sex, marital or veteran status, the presence of a medical condition, disability, or any other legally protected status.