Administrative Assistant

Job Description

Job Description

A local property management company located in North San Antonio is looking for an experienced administrative assistant to support our corporate operations and human resources departments.

This role will interface with executives and other corporate management, and opportunities for advancement in the human resources field are available.

The ideal person will have one or more years working in a support role in a Corporate Human Resources Department or supporting a Corporate Operations Director.

JOB DUTIES

Run reports out of Operational, Financial, and HR systems 

1. Create internal marketing materials for Operations and HR initiatives
2. Update job postings and review resumes received for open positions
3. Update policies as directed and communicate changes to the field
4. Draft letters from dictation
5. Create Spreadsheets for Operations
6. Tracking Sales Information
7. Creating Graphs from Sales or HR data
8. Creating ad-hoc reports in various company systems
9. Managing the WOTC information gathering for employees
10. Coordinates Monthly Newsletters and Activities Calendars
11. Send out Birthday and Anniversary Recognition
12. Send out welcome information to all New Hires
13. Administers the Survey Monkey process for new hires and employees leaving the company
14. Administering the corporate field regulated training
15. Provide general telephone support
16. Work with marketing vendor to make updates to websites
17. Prepare business correspondence
18. Arrange for deliveries and overnight correspondence
19. Prepare meeting rooms and greet guests, arrange for meals or refreshments
20. Run office errands as needed
21. Order supplies
22. Check Google reviews for various entities
23. Other duties as assigned

KNOWLEDGE, SKILLS, AND ABILITIES

• Fluency in English; reading, writing, speaking, and understanding. Bi-lingual in Spanish is a plus.
• Ability to communicate effectively with all levels of management, employees, residents, family members, and outside contacts.
• Patience, tact, and cheerful disposition; ability to work in collegial fashion and model teamwork approach.
• Strong integrity with absolute respect for the sensitivity and confidential nature of employee and resident records as well as the company's proprietary information.
• Ability to seek out new methods and willingness to incorporate them into existing practices when applicable.
• Prompt, dependable, and able to perform the required duties on a regular, predictable basis.
• Leadership skills; competent to make appropriate professional decisions and to resolve/manage problems.
• Familiarity with AI programs and ability to understand how to automate repetitive tasks

EDUCATION AND WORK EXPERIENCE

• Proficiency working with Microsoft Office Products (Intermediate Excel experience along with business Analytics software a plus
• Professional level communication skills (verbal and written
• Proficiency using office equipment (postage machine, copier, sorting and collating, etc.
• Able to organize information, and report results from multiple inputs
• Able to work with confidential financial and Human Resources information
• Associate or bachelor’s degree in business management or related discipline, or high school diploma with commensurate work experience preferred.
• 1 years' administrative work in a HR department or supporting an operations team.
• 2+ years' experience using Microsoft Office and Outlook software.
• 1+ years' experience working in multi-level business databases, preferably Yardi, and working in HR information Systems. 

PHYSICAL REQUIREMENTS

The following physical demands are representative of those that must be met to successfully perform the essential functions of this position:

• Sit up to 60-75% of the workday.
• Stand and/or walk periodically throughout the workday.
• Occasionally push or pull up to 35 pounds unassisted. Must be able to lift 25 pounds.
• Occasionally kneel, bend, and reach.
• Must have good manual dexterity for typing and operation of machinery, including computers.
• Requires continuous mental and visual attention to diversified operations

 

The description above for this job is not intended and should not be construed to be an exhaustive list of all the responsibilities, skills, efforts, or physical requirements/working conditions associated with this job. Management reserves the right to revise duties as needed and may be required to perform additional tasks as necessary to meet the standards of quality and care.

Company is an EOE