Administrative Assistant

Job Description

Job Description

We are looking for an Administrative Assistant to support a construction team in Charleston, South Carolina. This contract opportunity has the potential to become permanent and is ideal for someone who is highly organized, detail-oriented, and comfortable managing a steady flow of documentation. The role will provide direct administrative support to the estimator, helping keep permit, licensing, and project records accurate and up to date.

Responsibilities:

• Provide day-to-day administrative support to the estimator and assist with a wide range of office coordination tasks.

• Prepare, organize, and maintain project documentation to ensure records are complete, accurate, and easy to access.

• Coordinate the submission and tracking of business licenses, construction permits, and related compliance paperwork.

• Obtain site access credentials and required passes for project locations, including restricted-access job sites when needed.

• Use Microsoft Word and advanced Excel functions to create reports, manage spreadsheets, and support document processing.

• Help monitor deadlines and follow up on outstanding items to keep administrative requirements on schedule.

• Assist with general office organization and maintain orderly filing systems for construction-related records.

• Support additional bookkeeping or administrative tasks using QuickBooks when applicable.

• Advanced proficiency in Microsoft Excel, including the ability to work with formulas and structured spreadsheets.

• Strong working knowledge of Microsoft Word for accurate document preparation and editing.

• Prior administrative experience in the construction, contractor, or project-based industry environment.

• Experience handling permits, business licenses, and construction documentation with a high level of accuracy.

• Excellent organizational skills and the ability to manage multiple priorities efficiently.

• Strong attention to detail and commitment to maintaining complete and accurate records.

• QuickBooks experience is preferred but not required.