Leasing Coordinator

Position Overview The Operations Property & Lease Compliance Coordinator, NA supports the tracking, organization, and follow‑up of lease and property compliance obligations across Vantage's North America portfolio. The role reviews assigned lease, property, permit, license, and development agreement information; filters relevant obligations; enters and maintains data in trackers; monitors upcoming due dates; and supports follow‑up with internal stakeholders. This role does not own lease interpretation or compliance decisions but supports the process by ensuring information is captured accurately, deadlines are visible, and gaps are escalated to the appropriate team members. This role will be based in Denver, CO and is in alignment with our flexible work policy. (3 days on site required, 2 days flexible) Essential Job Functions Lease & Property Obligation Tracking Review leases, amendments, permits, licenses, development agreements, and related documents to identify key dates, obligations, and deliverables. Maintain accurate tracking systems for lease expirations, renewals, options, permits, licenses, insurance requirements, compliance deadlines, and development milestones. Update obligation status, ownership, due dates, supporting documentation, and records across approved systems. Monitor critical dates, maintain reminder/tickler systems, and elevate missing, conflicting, overdue, or unclear information. Intake, Coordination & Stakeholder Support Review and categorize incoming requests, documents, and communications related to lease and property obligations. Route items to appropriate stakeholders, ensure required information is complete, and maintain organized intake records. Coordinate follow‑up with internal teams and external partners regarding open actions, deadlines, compliance requirements, and documentation. Track responses, document follow‑up activities, support meetings, and elevate issues requiring management, legal, or leadership review. Property Management & Compliance Support Track business licenses, permits, renewals, development agreement obligations, and related compliance requirements. Maintain records of responsible parties, submission and approval dates, renewal schedules, and completion status. Support audit readiness, compliance reviews, and documentation management by ensuring records are complete, organized, and current. Reporting & Documentation Prepare status reports, action logs, overdue item reports, dashboards, and deadline tracking summaries. Maintain templates, trackers, procedures, and standard work documentation. Support data quality initiatives, documentation governance, and process improvement efforts. Job Requirements Education Associate or Bachelor's degree in Business Administration, Real Estate, Legal Studies, Operations Management, Facilities Management, Finance, or a related field preferred. Equivalent education and relevant experience may be considered. Relevant certifications or coursework in real estate administration, paralegal studies, compliance, project coordination, records management, or property management are a plus. Experience 1-3 years of experience in lease administration, property coordination, compliance tracking, legal administration, document control, operations support, or related fields. Experience managing trackers, spreadsheets, compliance records, and document repositories preferred. Exposure to leases, contracts, permits, licenses, real estate documents, or development agreements is beneficial. Experience coordinating across multiple stakeholders and departments preferred. Skills & Competencies Strong attention to detail, organization, and data accuracy. Ability to manage multiple deadlines, documents, and follow-up activities. Proficiency with Microsoft Office (Excel, Outlook, Word, Teams, SharePoint); experience with Smartsheet, Power BI, ServiceNow, lease or contract management systems is a plus. Strong communication, documentation, and stakeholder coordination skills. Ability to identify issues, follow established processes, maintain confidentiality, and elevate risks appropriately. Comfortable working in a fast-paced, evolving environment. Core Competencies Lease & Property Administration Compliance, License & Permit Tracking Critical Date Management Document & Records Management Stakeholder Coordination Data Accuracy & Reporting Issue Identification & Escalation Process Adherence & Audit Readiness Success Measures Maintain accurate lease, property, compliance, and obligation records. Ensure critical dates, licenses, permits, development obligations, and deliverables are tracked and monitored. Keep trackers, action logs, and documentation repositories current and organized. Consistently follow up on open items and elevate risks, gaps, or overdue actions. Provide accurate reporting and visibility to management. Improve data quality, documentation consistency, and overall compliance tracking effectiveness. Physical Demands and Special Requirements The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to handle, or feel objects; reach with hands and arms; climb stairs; balance; stoop or kneel; talk and hear. The employee must occasionally lift and/or move up to 25 pounds. Additional Details Salary Range: $95,000 - $110,000 Base + Bonus (this range is based on Colorado market data and may vary in other locations) This position is eligible for company benefits including but not limited to medical, dental, vision coverage, life and AD&D, short and long-term disability coverage, paid time off, employee assistance, participation in a 401k program that includes company match, and many other additional voluntary benefits. Compensation for the role will depend on a number of factors, including your qualifications, skills, competencies, and experience and may fall outside of the range shown. Equal Opportunity Statement Vantage Data Centers is an Equal Opportunity Employer Vantage Data Centers does not accept unsolicited resumes from search firm agencies. Fees will not be paid in the event a candidate submitted by a recruiter without an agreement in place is hired; such resumes will be deemed the sole property of Vantage Data Centers. #J-18808-Ljbffr