Accounts Payable Clerk

Job Description

Job Description

We are looking for an Accounts Payable Clerk to join a team in Fort Wayne, Indiana in a Contract to Permanent position. This role combines accounts payable support with front desk coverage, making it ideal for someone who is organized, approachable, and comfortable handling both financial tasks and daily office interactions. The person in this position will work closely with the Plant Accountant to keep invoice workflows moving smoothly and ensure incoming items are directed accurately.

Responsibilities:
• Process vendor invoices accurately and in a timely manner, including reviewing documentation and assigning proper coding before entry.
• Manage accounts payable activities from receipt through payment, helping maintain organized records and consistent processing standards.
• Support check run preparation and related payment tasks while ensuring approvals and backup materials are complete.
• Provide front desk coverage by welcoming visitors, answering incoming calls, and directing inquiries to the appropriate department or contact.
• Work closely with the Plant Accountant to monitor invoice flow and confirm transactions move correctly through the company’s AI-enabled processing system.
• Route invoices and supporting documents to the right individuals for review and approval to help avoid delays in payment.
• Maintain a consistent office presence during regular business hours and assist with general administrative support as needed.
• Identify discrepancies or missing details in payable documents and follow up promptly to resolve issues with internal teams or vendors.• Previous experience in accounts payable, invoice processing, or a closely related accounting support role.
• Ability to code invoices accurately and manage a steady volume of payable transactions with strong attention to detail.
• Experience assisting with check runs and maintaining organized financial documentation.
• Comfortable handling front desk responsibilities, including phone coverage and visitor reception.
• Strong communication skills and the ability to work effectively with accounting staff, office personnel, and external contacts.
• Proficiency with basic office and accounting systems, with the ability to learn new tools and workflows quickly.
• Dependable attendance and the ability to work onsite in Fort Wayne, Indiana during standard business hours.