Clerk III - Code Enforcement

Position Overview 35 HOURS PER WEEK POSITION. Under general supervision, performs a variety of moderate to difficult clerical work to support operations of the department. Key Responsibilities Assist the public at the counter to file for permits and subcontractors with ongoing construction. Schedule permit applications with Inspectors for review; issue permit to customer after approval; post data into computer upon approval; collect payment; write receipt. Post all information regarding subcontractor construction into the computer; conduct research if there was a permit issued; issue new permits when needed; calculate and collect payment; write receipt; post payments; schedule inspections. Answer telephone; schedule requested inspections; research information needed to assist public. Assist subcontractors filing for renewal or new license; copy required documents; post information into the computer; collect license fees; write receipts. Distribute licenses to Inspectors for signing; verify printed license; make corrections; set up files for each subcontractor; mail license to license holder. Copy and print necessary application forms when needed. Relieve switchboard when needed. Perform daily mail run and postage for outgoing mail. Distribute rodent control to the public. Set up new contractor files for electrical, plumbing, and mechanical applications. Run reports necessary to finalize daily cash deposits; verify and balance cash deposits; post cash drawer; make copies and itemized report; submit to Finance Department to finalize. Copy Inspectors daily schedule; compile necessary paperwork; research postings for permits for Inspectors review upon inspection; reschedule any inspections if necessary; post results of inspections. Check garage sales in newspaper; send notices to individuals needing a permit. Set up new files for building permit applications and Inspector’s books with date and time for scheduling. Compile previous year’s files and completed building permit blueprints for storage. Receive and/or review various records and reports such as permit applications, subcontractor applications, Inspectors’ schedules, cash receipts, license renewal, complaints, code violations, etc. Prepare and/or process various records and reports such as Inspectors’ schedules, building permit report for newspaper, reports to close cash drawer, complaints, City actions, work orders, etc. Refer to building permit, subcontractor filings, Inspectors’ schedule, telephone book, Ordinance book, logbooks, policy and procedure manuals, codes/laws/regulations, publications and reference texts, etc. Operate a variety of office equipment and machinery such as printer, copy machine, adding machine, fax machine, label maker, computer, telephone, typewriter, etc. Use a variety of tools such as stapler, standard office tools, etc.; a variety of supplies such as receipts, applications, miscellaneous forms, general office supplies, etc.; and a variety of computer software such as Accu-Term, Microsoft Word, Microsoft Excel, Jeff net, Dymo Label, Internet Explorer, etc. Interact and communicate with various groups and individuals such as Office Manager, contractors, subcontractors, Inspectors, office staff, other City department staff, Council representatives, and the general public. Receive complaints from the public; complete complaint form; enter information into the computer; retrieve item number for each complaint. Distribute complaints to Inspectors; receive results from Inspectors; enter results into computer. Locate owner of property, owner identification, and property identification for property; verify correct owner identification and property identification are attached to item number; create new owner identification when necessary. Generate summons number for each item/legal notice for mailing; enter each summons/legal notice in computer; print each legal notice and labels; prepare legal notice for certified mailing; complete check; verify forms when certified mail is returned; distribute to Inspectors to re-inspect property. Compile and sort information that is needed for preparing property for City action; make copies of information; check for previous activity for property; enter information into the computer and logbooks; forward information to the Director’s office; file information. Creates new files. Performs assigned special projects. Signs for summons. Performs general administrative/office duties as required, including typing reports and correspondence, entering and retrieving computer data, copying and filing documents, sending and receiving faxes, establishing and maintaining filing systems, etc. Performs other related duties as required. Qualifications Requires a high school diploma or equivalent supplemented by two years of secretarial, bookkeeping, and/or account clerk experience that includes customer service experience; or any equivalent combination of training and experience. Must possess a current, valid Louisiana driver's license. Graduation from an accredited college or university at the Associate’s level or higher may substitute for some of the above experience. Preference may be given to bilingual candidates (English and Spanish). All education claimed must be supported by documentation (e.g., photo of degree or diploma) attached to the application. Application Requirements Include a photo of your degree or diploma with your application and support documentation for all education claimed. #J-18808-Ljbffr