Office Manager

Office ManagerThe ideal candidate will be experienced in handling a wide range of administrative and executive support-related tasks and will be able to work independently with little or no supervision. This person must be exceedingly well organized, flexible and enjoy the administrative challenges of supporting an office of diverse people.The Office Manager is responsible to support the administrative operations duties to include the maintenance of an adequate system of accounting records, a comprehensive set of controls to mitigate risk, and the production of periodic financial reports. The ideal candidate will have at least two years’ experience in a position of similar responsibility.Jenkins Auto Group, founded by Don Jenkins in 1998, is an industry-leading automotive retailer based in Ocala, FL. With over 1,300 employees representing 17 automotive brands, we offer new and pre-owned vehicles, financing, warranties, automobile parts, accessories, service, and body repair. Our commitment is to provide customers with an outstanding automotive experience delivered with professionalism, integrity, and enthusiasm. At Jenkins Auto Group, we believe in promoting growth and upholding our forward trajectory through great people, high standards, and best practices, recognizing that our team is integral to our success.BenefitsMedical- 4 plans (BCBS)DentalVisionTerm LifeCompany-paid Term LifeSTD/LTDAccident indemnity riderPTO / Sick days (annually)401(k) with an employer matchEmployee Assistant ProgramFMLA / Maternity/Paternity LeaveBereavement LeaveEssential Functions(Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge, skills and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class.)Duties and ResponsibilitiesThe following is a representative list of the duties and responsibilities associated with this position:Serve as the point person for office manager duties including maintenance, mailing, shopping, supplies, equipment, bills, and errandsOrganize and schedule meetings and appointmentsPartner with HR to maintain office policies as necessaryOrganize office operations and proceduresCoordinate with IT department on all office equipmentManage relationships with vendors, service providers, and landlord, ensuring that all items are invoiced and paid on timeManage contract and price negotiations with office vendors, service providers and office leaseManage office G&A budget, ensure accurate and timely reportingProvide general support to visitorsHelp maintain a documented system of accounting policies and proceduresAssist in vendor management and outsourcing oversightAssist in the management of accounting department operations; help maintain orderly accounting system; and help maintain control over accounting systems and chart of accountsHelp maintain accounts payable and ensure all available discounts are taken on accounts payableHelp maintain accounts receivableParticipate in payroll processing in a timely and accurate fashionComplete periodic bank reconciliations on a regular basisMake debt payments on a timely basisAdhere to all company policies, procedures and safety standardsPerform other duties as assignedRequirementsProven office management, administrative or assistant experienceKnowledge of office management responsibilities, systems and proceduresExcellent time management skills and ability to multi-task and prioritize workAttention to detail and problem-solving skillsExcellent written and verbal communication skillsStrong organizational and planning skillsProficiency in MS OfficePhysical DemandsThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Sitting: Remaining in the seated positionStand: Remaining on one’s feet in an upright position at a workstation without moving aboutWalking: Moving about on footLifting: Raising or lowering an object from one level to another (includes upward pulling) 10 – 25 lbs.Carrying: Transporting an object, usually holding it in the hands or arms, or on the shoulderPushing: Exerting force upon an object so that the object moves away from the force (Includes slapping, striking, kicking, and treadle actions)Pulling: Exerting force upon an object so that the object moves toward the force (includes jerking)Climbing: Ascending or descending ladders, stairs, scaffolding, ramps, poles using feet and legs or hands and arms. Body agility is emphasizedBalancing: Maintaining body equilibrium to prevent falling when walking, standing, crouching, or running on narrow, slippery, or erratically moving surfaces, or maintaining body equilibrium when performing gymnastic featsStooping: Bending body downward and forward by bending spine at the waist, requiring full use of the lower extremities and back musclesKneeling: Bending legs at knees to come to rest on knee or kneesCrouching: Bending body downward and forward by bending legs and spineCrawling: Moving about on hands and knees or hands and feetReaching: Extending hand(s) and arm(s) in any directionHandling: Seizing, holding, grasping, turning, or otherwise working with hand or hands. Fingers are involved only to the extent that they are an extension of the hand, such as to turn a switch or shift automobile gearsFingering: Picking, pinching, or otherwise working primarily with fingers rather than with the whole hand or arm as in handlingFeeling: Perceiving attributes of objects, such as size, shape, temperature, or texture, by touching with skin, particularly that of fingertipsTalking: Expressing or exchanging ideas by means of the spoken word to impart oral information to clients or to the public and to convey detailed spoken instructions to other workers accurately, loudly, or quicklyHearing: Perceiving the nature of sounds by earTasting/Smelling: Distinguishing, with a degree of accuracy, differences or similarities in intensity or quality of flavors or odors, or recognizing particular flavors or odors using tongue or noseNear Vision: Clarity of vision at 20 inches or lessFar Vision: Clarity of vision at 20 feet or moreDepth Perception: Three-dimensional vision. Ability to judge distances and spatial relationships so as to see objects where and as they actually areVisual Accommodation: Adjustment of lens of eye to bring an object into sharp focus. This factor is required when doing near point work at varying distances from the eyeColor Vision: Ability to identify and distinguish colorsField of Vision: Observing an area that can be seen up and down or to right or left while eyes are fixed on a given pointEnvironmental Conditions: Exposure to...Weather, Non-Climate controlled, Wet and/or humid conditionsMoving mechanical partsNoise & Vibration