Executive Administrative Assistant

Key Responsibilities Project & Operations Support Coordinate and support operational projects within the data center environment, ensuring timelines and deliverables are met Track project milestones, action items, and dependencies across cross‑functional teams (Operations, Facilities, IT, Security) Prepare project documentation, status reports, and executive summaries Assist in process improvement initiatives to enhance efficiency and service delivery Monitor and report on KPIs, SLAs, and operational metrics Executive & Administrative Support Manage complex calendars for senior leadership, including scheduling meetings, prioritizing conflicts, and coordinating across time zones Organize and prepare materials for meetings, presentations, and executive briefings Coordinate internal and external meetings, including logistics, agendas, and follow‑ups Maintain accurate records, reports, and documentation for leadership review Serve as a point of contact between executives and internal/external stakeholders Communication & Coordination Facilitate communication between technical teams and leadership to ensure alignment on priorities Track and follow up on key action items from leadership meetings Assist in planning and coordinating operational reviews, audits, and leadership meetings Support vendor coordination, including scheduling, documentation, and communication Qualifications Education & Experience Bachelor’s degree in business administration, Operations, or related field (or equivalent experience) 3–5+ years of experience in project coordination, operations support, or executive administration—preferably in a data center or technical environment Strong organizational and administrative skills with exceptional attention to detail Experience managing executive calendars and supporting senior leadership Ability to handle sensitive and confidential information with professionalism Strong written and verbal communication skills Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word) Familiarity with project tracking tools (Smartsheet, Asana, Jira, or similar) Ability to prioritize tasks and manage multiple deadlines in a fast‑paced environment Key Performance Indicators (KPIs) Timely and accurate scheduling and calendar management On‑time completion of project milestones and deliverables Executive satisfaction and responsiveness Accuracy and quality of reports and documentation #J-18808-Ljbffr