Executive Assistant

Executive Assistant

Direct Counsel is working with one of California's largest plaintiff personal injury firms. The firm is seeking an organized and detail-oriented Executive Assistant to support a senior-level Executive. This role manages the Executive's time, priorities, and workflow, and offers a clear path to grow within a stable, established firm. This is an excellent job opportunity for a college graduate, interested in the law, seeking to gain invaluable experience and career development.

As an Executive Assistant, you will serve as the gatekeeper to the Executive, handling daily logistics from scheduling and travel to file organization and action-item tracking. This role requires strong organizational skills, attention to detail, and the ability to anticipate needs before being asked.

Job Responsibilities:

• Maintain the Executive's calendar and schedule, keeping track of priorities, meetings, and deadlines
• Capture detailed meeting minutes and action items, documenting decisions, responsibilities, and deadlines; Facilitate follow-up execution
• Organize and maintain filing systems, document workflows, and project tracking mechanisms to support the Executive's operational efficiency and ensure deadlines are met.
• Coordinate travel arrangements, including itinerary planning, accommodations, and logistics
• Compile and analyze reports that the Executive needs for decision-making

Applicant Requirements

• Excellent verbal and written communication skills
• Proficient in Microsoft Office
• Superior organization with exceptional attention to detail
• Ability to multi-task and prioritize in a fast-paced environment
• Strong understanding of confidentiality and professional discretion
• Flexible availability including occasional nights and/or weekends
• Valid driver's license and reliable transportation
• Spanish speaking preferred, but not required
• Bachelor's Degree

Benefits and Salary

Our firm offers a comprehensive salary and benefits package that includes:

• 401k
• Annual Profit Sharing
• Paid Time Off
• Paid Sick Time
• Make Up Time
• 8 Paid Holidays per Year
• Health Insurance
• Dental Insurance
• Vision Insurance
• Life Insurance
• Supplemental Insurance
• Hourly Pay Range: $20.00 - $26.00 (commensurate with experience)