Part-time Administrative Assistant

Summary:Our client located on the west side of Madison is seeking a part-time Administrative Assistant to join them on a temp-to-hire basis! Anticipated to start at 20 hours per week, this role could grow into full-time in the future. This role will focus on managing multiple priorities while working behind the scenes to support client service, billing, and claims processes.


This role will be 100% onsite in Madison, WI. Pay is $20 or more per hour based on experience.

Responsibilities: Provide direct administrative support to agency principals and leadership

Monitor and respond to incoming emails in a timely and professional manner

Assist with preparation and processing of applications, billing documents, and basic claims

Prepare correspondence, reports, presentations, and other business documents as needed

Coordinate internal communications and assist with office operations

Maintain confidential records and sensitive business information

Assist with onboarding activities, vendor coordination, and office management

Support marketing initiatives, client events, and community engagement activities

Monitor project deadlines and assist leadership with follow-up and execution

Communicate with clients and carriers as needed

Maintain digital and physical filing systems

Qualifications:High school diploma or equivalent required

Associate's or Bachelor's degree in Business, Marketing, Communications or related field preferred

Experience in administrative support roles within an office setting required

Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

Strong communication and organization skills

Familiarity with CRM systems preferred

Experience in insurance or financial industries a plus

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