Office Assistant P/T

Job Description

Job Description

Temporary-to-Hire P/T Office Assistant Needed in Lake Bluff, IL $25/hr 

Our client, a very busy and growing animal protection and welfare not-for-profit organization located in Lake Bluff, Illinois, is currently looking to hire a reliable temporary-to-hire part-time Office Assistant to help support smooth business operations. 

• Flexible hours Monday-Friday between the hours of (8:00am to 5:00pm) working part-time about 24 hours per week. Must live close to the Lake Bluff, Illinois area.
• Must have a reliable car and a valid driver’s license. 
• Must be reliable, proactive, and be capable of being productive while working independently with limited supervision.

 

Job Responsibilities

• Provide administrative office support to ensure smooth not-for-profit business operations.
• Assist with special projects and support day-to-day office needs.
• Run business-related errands as needed. Reliable car and valid driver’s license are required.
• Screen and direct phone calls, take messages, respond to emails, and other business-related communications.
• Manage calendars, schedule meetings, coordinate appointments, and organize business events.
• Prepare correspondences, reports, presentations, and other business documents.
• Maintain confidential files and sensitive business information.
• Communicate with and manage external vendors to ensure smooth communication and workflow.
• Document Management: Filing, faxing, scanning, photocopying, etc. 
  Assist with payroll and managing company finances.

Job Requirements

• 5 years of recent administrative support experience is required.
• College degree in Business Administration or a related field is preferred.
• Must live close to the Lake Bluff, Illinois area.
• Must have a reliable car and a valid driver’s license.
• Being bilingual in English and Spanish is a plus, but not required.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities while maintaining a high level of accuracy.
• Professional demeanor with the ability to handle confidential information.
• Proficient Microsoft Office skills, including Word, Excel, Outlook, and PowerPoint.
• Strong attention to detail, ability to multi-task, and problem-solving skills.
• Ability to work independently with limited supervision and as part of a team.
  
  
  

If you or anyone you know is interested, qualified, and immediately available for part-time employment, please email an updated resume and answers to the questions below to

View email address on us.fitly.work

for immediate review and consideration.

 

 

Pre-Screening Questions 

1. How many years of office administrative support experience do you currently have?

2. Do you have a Bachelor’s Degree? If yes, in what field?
3. Are you ok with working a temp-to-hire part-time position (24 hours a week)?
4. Is $25 per hour an acceptable pay rate for a part-time position? 
5. Do you live close to the Lake Bluff, Illinois area?
6. Do you own a reliable car and have a valid driver’s license? 
7. Are you bilingual in English and Spanish (preferred)?