Accounts Payable Specialist

Graham International is one of the region’s premier commercial truck service operations, proudly serving Texas and Oklahoma since 1965. We are seeking an organized, tech-savvy, and high-energy Accounts Payable & Inventory Specialistto join our team at our Sherman, Texas, location.As a commercial truck dealership, we stock and manage a large and dynamic parts inventory that demands meticulous back office management. If you are a natural multi-tasker with a laser focus on accuracy and a knack for learning new software platforms, you will thrive here. Job Overview We are seeking a highly meticulous and proactive Accounts Payable & Inventory Specialist to join our accounting team. In this role, your primary responsibility will be ensuring the accuracy of our financial obligations by managing the full-cycle accounts payable process with a heavy emphasis on inventory receiving and three-way matching. The ideal candidate possesses exceptional attention to detail, thrives in a process-oriented environment, and thoroughly understands the critical relationship between warehouse operations, physical inventory, and financial reporting. Key Responsibilities Accounts Payable Management Process high-volume invoices accurately, ensuring proper coding to the general ledger and appropriate department approval. Execute three-way matching by systematically verifying vendors' invoices against physical receiving logs and original purchase orders (POs). Research and resolve discrepancies regarding quantities, unit pricing, or duplicate billings by collaborating with procurement, warehouse staff, and vendors. Reconcile monthly vendor statements to insure all invoices are entered accurately. Monitor AP email inbox, download vendor invoices, and respond to inquiries in a timely and professional manner. Identify opportunities to improve efficiency and share recommendations with the team. Inventory Receiving & Reconciliation Audit inventory receiving reports against physical count documentation to ensure warehouse intakes align perfectly with vendor billings. Monitor inventory variances, identify items showing negative on hand then find resolutions, and report damages or shipping errors immediately before processing payments. Assist in core oversight, identify cores that need to be returned, and follow up with vendors as needed regarding credits issued. Qualifications & Requirements Experience: Minimum of 2 years of dedicated experience in Accounts Payable, with at least 1 year directly handling inventory-heavy accounting (e.g., manufacturing, retail, wholesale, or distribution environments). Education: Minimum of an Associate's degree in Accounting, Finance, or Business Administration preferred, but equivalent professional experience will be considered. Technical Skills: Proficiency with Microsoft Office, especially Excel, ERP systems, and general PC literacy. Core Competencies: Exceptional Attention to Detail: Proven track record of catching errors in data entry, pricing tiers, and inventory quantities. Must follow through to solve problems without prompting. Process Driven: Thorough understanding of internal accounting controls and workflows. Effective Communication: Ability to professionally navigate and resolve billing disputes with external suppliers and internal parts department team in a pleasant and professional manner. #J-18808-Ljbffr