Senior Legal Executive Assistant - West Coast

Senior Legal Executive Assistant

The Senior Legal Executive Assistant (SrLEA) will support TriNet's Chief Legal Officer (CLO) and/or a combination of the CLO and SLT (Senior Leadership Team). The SrLEA will report directly to the CLO's Chief of Staff. The SrLEA will serve as the primary point of contact for internal and external interactions on all matters related to the support of the CLO/SLT member by being responsible for handling a wide variety of often confidential administrative tasks and CLO-sponsored projects. The ideal candidate is highly organized and proactive. This role is pivotal in ensuring the smooth operation of the leadership office and involves a significant focus on strategic initiatives. The ideal candidate will be a strategic thinker with excellent communication skills and the ability to manage multiple priorities in a highly professional manner.

What you will do:

• General administrative work including but not limited to calendar management, meeting coordination (agendas, scribe, action items), presentations, expense reporting, travel coordination, etc.
• Oversee and manage special projects, ensuring they align with the company's strategic goals. Track progress and provide regular updates to the CLO/SLT member
• Serve as a liaison between CLO/SLT and internal/external stakeholders. Draft and review communications, ensuring clarity and alignment with strategic objectives.
• Involvement in high-level planning and decision-making processes, often providing input on strategic initiatives
• Assist with inbox management to ensure timely responsiveness and follow up; proactively managing outstanding action items.
• Consistently works on complex assignments requiring independent action and a high degree of initiative to resolve issues.
• Interact extensively with other senior leaders and their executive assistants, providing back up support for other executive assistants.
• Provide assistance to CLO-sponsored projects and initiatives, including support of other senior leaders
• Collaborate with CLO's Chief of Staff to ensure alignment with all CLO and senior team members
• Assist with change management in relation to organizational and process changes within the CLO purview
• Meeting and event planning for offsite meetings and workshops, including but not limited to catering, facilitating security access, reservations, AV needs and coordinating with stakeholders
• Performs other duties as assigned by either the CLO, CLO's Chief of Staff, and/or assigned SLT
• Open to travel to various TriNet offices or events periodically
• Complies with all policies and standards

Education Qualifications:

• Bachelor's Degree or equivalent education and related work experience required

Experience Qualifications:

• Typically 5+ years Relevant experience in similar role supporting C-Suite and/or Senior Leadership Team in an in-house Legal and/or Compliance department required
• Previous experience working as as legal secretary at a law firm is helpful, but not required

Skills and Abilities:

• High level of discretionary judgement and confidentiality
• Proficient with utilizing AI and comfortable with deploying AI strategically to support L&C efficiency.
• Draft, edit, and proofread legal documents, correspondence, and memoranda, as assigned
• Experience supporting CLO/SLT and preparing for regular Board and committee meetings, which includes preparing and creating materials
• Expertly represent the CLO/SLT and TriNet to external entities, including prominent business partners
• Highly effective at building relationships with key stakeholders within and outside the organization
• Ability to think creatively, seeing the big picture and the steps needed to solution
• Schedule flexibility based on shifting nature of time zones within a global organization
• A keen interest in how our business is run, and a thirst to learn every day
• Strong desire to commit to professional/personal growth within the organization
• Eager to take initiative. Takes ownership and strives for consistent, accurate follow through to completion
• Superb attention to detail
• Proficient in MS 365 and related MS suite products, particularly Outlook, Excel, PowerPoint, Teams, Visio, Copilot and One Note
• Strong prioritization for accomplishing task, both assigned and self-discovered
• Experience working remotely and with remote workforce
• Excellent verbal and written communication skills, as well as social skills. Confidence communicating with all levels of the organization.
• Demonstrated dedication to high professional ethical standards and a diverse workplace
• Ability to thrive in a fast-paced, continually evolving business and work environment while managing multiple priorities
• Support multiple highly confidential legal and compliance priorities, as assigned
• Familiarity with legal and compliance systems and tools (i.e., law firm tracking and billing, matter tracking systems)

Travel Requirements: Minimal. Periodic travel to various U.S. locations.

Work Environment:

• Work in clean, pleasant, and comfortable office or home setting. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable persons with disabilities to perform the essential functions.

The salary range for this role is $34.04 to $81.68. The candidate's final salary offer will be based on the candidate's skills, education, work location and experience.

A candidate's compensation may also include bonuses consistent with TriNet's corporate bonus plan.

Additionally, subject to applicable eligibility requirements, TriNet offers permanent full-time employees a variety of benefits including medical, dental, and vision plans, life and disability insurance, a 401(K) savings plan, an employee stock purchase plan, eleven (11) Company observed holidays, PTO and a comprehensive leave program.

TriNet reserves the right to change or modify job duties and assignments at any time. The above job description is not all encompassing. Position functions and qualifications may vary depending on business necessity. TriNet is an Equal Opportunity Employer and does not discriminate against applicants based on race, religion, color, disability, medical condition, legally protected genetic information, national origin, gender, sexual orientation, marital status, gender identity or expression, sex (including pregnancy, childbirth or related medical conditions), age, veteran status or other legally protected characteristics. Any applicant with a mental or physical disability who requires an accommodation during the application process should contact View email address on click.appcast.io to request such an accommodation.