Administrative Coordinator

Job Description

Job Description

Location: Nashville, TN

Employment Type: Full-Time, M-F Onsite

AP Health is a fast-growing healthcare services company located in Nashville, TN. We provide clinical staff and services to hospitals, surgeons, and surgery centers. Our corporate office in West End is seeking an Administrative Coordinator to join our team. Our company values innovation, collaboration, and growth. We look forward to finding the right person to join our growing team!

What you will do:

• Coordinate meeting logistics for monthly operating reviews, executive sessions, and recurring planning cadences
• Assist with executive travel booking and logistics (flights, hotels, itineraries) as requested
• Process and reconcile expense reports for supported executives
• Help identify and schedule shared availability across multiple executive calendars for group meetings (not full calendar ownership for any single principal)
• Own day-to-day office operations: supplies, kitchen/breakroom stock and cleaning, vendor relationships, basic facilities coordination
• Serve as the front-desk point of contact for visitors, candidates, and vendors
• Manage incoming/outgoing mail, shipping, and appropriate and timely disbursement internally
• Coordinate new-hire workspace setup as directed
• Support execution of company events, team outings as directed by People Operations and leadership (logistics, vendor coordination, day-of setup)
• Assist with event-related administrative tasks (invitations, headcounts, ordering, room setup)
• Support People Operations and employee engagement functions in an administrative capacity

What you need:

• 2–4+ years of experience in office management, administrative coordination, or multi-principal support
• Demonstrated ability to prioritize competing requests from multiple stakeholders
• Proficiency with calendar management, expense platforms, and Microsoft Office
• Strong organizational skills with exceptional attention to detail and follow-through
• Ability to work independently, exercise sound judgment, and adapt to changing priorities
• Maintains confidentiality and exercises discretion when handling sensitive and confidential information

Benefits:

• Comprehensive and flexible medical, dental, and vision insurance
• Generous Paid Time Off and a strong commitment to work-life balance
• Short- and long-term disability, basic and supplemental life insurance
• 401(k) retirement plan with company match
• Participation in the company's Employee Stock Ownership Plan (ESOP)
• AP Health is proud to be a certified Great Place to Work™, recognized nationally based on employee feedback about trust, workplace culture, and overall experience