Human Resources Specialist and Recruiter

Human Resources Specialist and Recruiter Reports to: Executive Director Position Description The Human Resources Specialist & Recruiter is the primary architect of the UC TEAMS workforce. The goal of this role is to ensure that 100% of classrooms and offices are staffed with high-capacity, mission-aligned professionals. This position will help transition UC TEAMS from a reactive hiring model to a proactive, talent-first organization by building a consistent pipeline of qualified candidates, strengthening hiring systems, and improving the overall employee experience. As the Human Resources specialist, this role will also ensure that appropriate HR systems are in place to support recruitment, onboarding, employee records, benefits coordination, compliance tracking, and staff support. The HR & Talent Acquisition Manager will serve as the primary administrator for BambooHR and will be responsible for maintaining accurate employee data, recruitment workflows, onboarding tasks, personnel documentation, and HR reporting within the system. Key Responsibilities Talent Acquisition Pipeline Architecture: Build and maintain a pipeline of qualified candidates so vacancies are filled expeditiously and the school is not dependent only on reactive hiring. Strategic Partnerships: Establish teacher pipelines by building relationships with college and university teacher preparation programs, professional associations, employment agencies, online job posting networks, and community partners. Brand Ambassadorship: Represent UC TEAMS at job fairs and networking events, clearly communicating the school’s mission, culture, and staffing needs to attract top‑tier talent. Digital Sourcing: Optimize online postings and leverage social media, job boards, BambooHR career pages, and other digital sourcing platforms to reach both active and passive candidates. Candidate Experience & Operations Concierge Onboarding: Manage the onboarding process from interview to Day 1, ensuring a professional, warm, compliant, and efficient experience for all new hires. Interview Logistics: Coordinate all school‑level interviews, ensuring school leaders have the necessary rubrics, resumes, screening notes, interview schedules, and documentation to make informed decisions. Recruitment Workflow Management: Manage candidate movement through the full recruitment cycle, including application review, screening, interview coordination, reference checks, offer preparation, onboarding launch, and handoff to HR/payroll as applicable. Data Integrity: Maintain a real‑time recruitment dashboard for the Executive Director, tracking key metrics such as time to fill, source of hire, candidate status, open vacancies, certification status, and onboarding readiness. BambooHR Administration & HR Systems BambooHR System Administration: Serve as the primary administrator for BambooHR, ensuring the system is accurately configured, maintained, and used as the central HR system of record for UC TEAMS. Recruitment Module Management: Maintain BambooHR job postings, candidate pipelines, application statuses, hiring workflows, screening questions, hiring team access, and candidate communications. Onboarding Workflow Management: Create, assign, monitor, and update onboarding tasks in BambooHR to ensure new hires complete required documentation before their first day of employment. Employee Records Management: Maintain accurate digital employee files in BambooHR, including certifications, employment documents, contracts, forms, evaluations, and other required personnel records. Data Accuracy & Reporting: Regularly audit BambooHR data for accuracy and completeness, including employee profiles, job titles, departments, employment status, work year type, certifications, and compliance‑related fields. HR Process Improvement: Identify opportunities to improve BambooHR workflows, forms, approvals, templates, reports, and employee self‑service processes to support stronger HR operations. Compliance & Employee Support Compliance & Records: Ensure 100% compliance with NJ DOE certification requirements, background check requirements, employee documentation standards, and school personnel file expectations. Certification Tracking: Track teacher certification status, renewal needs, pending documentation, and required uploads within BambooHR or other designated compliance systems. Internal Support: Serve as the point of contact for staff inquiries regarding benefits, school policies, BambooHR access, HR procedures, employment forms, and general employee support needs. Benefits Coordination: Support benefits coordination by helping employees access required information, complete forms, and connect with the appropriate benefits provider or administrator. Retention Support: Assist leadership in fostering a culture of respect, professionalism, and high expectations. Support conflict resolution processes in alignment with school policy and HR best practices. Term of Employment This is a 12‑month, full‑time position. Employment is based on a contract agreement as approved by the Union County TEAMS Charter School Board of Trustees. Evaluation The Executive Director shall evaluate this position. Direct Reports This position has no direct reports; however, the Human Resources Specialist & Recruiter will coordinate work with other administrative staff, school leadership, external HR partners, benefits providers, and instructional leadership as needed throughout the hiring, onboarding, compliance, and employee support processes. #J-18808-Ljbffr