Accounts Receivable Specialist / Billing Coordinator

Position Summary

We are looking for a detail-oriented Accounts Receivable Specialist/Billing Coordinator to join our Nashville team. This individual will manage the full cycle of the billing and accounts receivable processes, ensuring accuracy, timeliness, and professional communication. This role is perfect for someone who enjoys a mix of independent data work and daily collaboration with a friendly, high-energy team. You will be the primary support for our Project Managers and Partners, working alongside the Director of Finance & Accounting to ensure our billing is accurate, timely, and reflective of the great work we do for our clients.

Main Duties and Responsibilities

· Coordinate Monthly Billing: Independently manage and produce client invoices and detail reports; gather billing instructions from Project Managers and ensure all employee time is approved and billable before submission.

· Quality Control & Compliance: Proof all invoices and reports to eliminate errors; maintain documentation for diverse client requirements, including state/metro government reporting as needed.

· Time Entry Oversight: Audit employee time entries for accuracy, resolve discrepancies, and track missing time to ensure all billable hours are captured.

· Financial Data Management: Calculate and confirm revenue splits per internal agreements to ensure accurate revenue recognition and reporting.

· Proactive Liaison: Initiate regular updates and follow-ups with Partners and PMs to ensure all billing deadlines are met and potential roadblocks are addressed early.

· NetSuite Administration: Manage new client and job setups within NetSuite, ensuring all contract terms, budgets, and special billing notes are accurately reflected.

· Reporting Support: Maintain markdown reports and update year-to-date figures; assist the Director of Finance & Accounting with data for revenue reports and forecast updates.

· Process Improvement: Collaborate with the finance team to investigate ways to streamline billing workflows and improve overall team profitability.

Experience & Education

· Bachelor’s degree preferred

· Experience: 2–3 years in a professional office role, with a focus on billing, accounts receivable, or data coordination.

Knowledge & Skill Requirements

· Excel Mastery: Advanced Microsoft Excel skills are required, including the ability to manage formulas and organize complex data sets.

· Detail-Oriented: A "self-starter" who notices small details and takes pride in accuracy and timeliness.

· Communication: Ability to interact with employees, Partners, and clients in a professional, friendly, and effective manner.

· Organizational Skills: Strong time management skills and the ability to work independently in a fast-paced environment.

· Problem-Solving: Strong research and resolution skills to handle billing discrepancies and client inquiries with a professional attitude.

· Software Proficiency: Knowledge of NetSuite or similar accounting software is highly preferred; proficiency in Google Suite and Microsoft Office.

Anticipated Salary: $45,000–$48,000 annually for this full-time, direct hire position. Compensation is based on experience and may vary depending on location.

Please upload your resume and cover letter detailing your prior work experience and indicate your desired salary in $US Dollars.

About FINN Partners:
FINN Partners was launched in 2011 to realize Peter Finn’s vision to create a leading communications agency dedicated to shaping a bold new future in which innovation and partnership are strong drivers of the brand. FINN Partners specializes in the full spectrum of communications services, including digital and social media. Practice areas include arts, consumer lifestyle & sports, corporate social responsibility, education, health, manufacturing, financial services, technology, travel, and public affairs.

We are entrepreneurial-minded, global, and focused on integrated programs that bring to life the world-changing technologies, products, and services of our client partners. Our company culture celebrates delighting our clients with innovative and creative campaigns and programs, and we provide opportunities for our employees to conduct career-meaningful work in a creative, fast-paced, collaborative, and fun environment. We work hard and play nice.

Headquartered in New York City, the agency has 1,400+ employees, with offices in 34 cities around the world.

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