Office Coordinator

Job Description

Job Description

Austin, Texas, United States
On-site

The Office Coordinator is a service-oriented professional responsible for the end-to-end management of daily office operations in a single-person environment. This role serves as the central point of contact for employees, leadership, clients, and vendors while ensuring the office operates efficiently, professionally, and in alignment with organizational standards.

The Office Coordinator is accountable for maintaining a seamless, hospitality-driven workplace experience, managing facilities and vendor relationships, and supporting administrative and operational priorities with minimal oversight.

Office Operations & Workplace Management:

• Oversee all day-to-day office operations, ensuring a fully functional, clean, and professional environment. Manage office opening/closing procedures and daily readiness. Maintain meeting rooms, common areas, and reception space. Ensure office supplies and equipment are stocked and maintained.

Front-of-House & Client Experience:

• Serve as the primary point of contact for employees, visitors, and clients. Deliver a welcoming, polished, and professional experience. Manage visitor registration and support meetings and executive visits.
• Facilities & Vendor Management:
• Act as liaison with building management and service providers. Coordinate vendors including cleaning, maintenance, and IT/AV. Track work orders and ensure timely resolution of issues.
• Administrative & Operational Support:
• Manage office purchasing, expense tracking, and budgets. Maintain SOPs and documentation. Support leadership with administrative and project coordination tasks.

Workplace Experience & Events:

• Ensure seamless execution of meetings and events. Maintain a guest-ready environment. Support workplace culture and engagement initiatives. Partner with local food providers to deliver catering and food service for meetings and events.

Autonomy & Site Ownership:

• Independently manage all office functions. Prioritize competing demands and respond to operational needs. Act as on-site decision-maker and implement improvements.

• 4–7+ years of experience in office management, workplace experience, or facilities.
• Experience working independently preferred. Strong knowledge of vendor management and office operations.

Preferences:

• Background in private equity or financial related firms/ environment
• With executive management background (manages VIPs/ top tier clients and visitors)

• Ownership and accountability. Service excellence. Organization and multitasking. Problem-solving. Professional communication.

• Site-based, single resource model. Requires physical presence, including walking and occasional lifting. Flexibility required for events and urgent needs.

Travel: N/A

Compensation:
The expected compensation is an estimate, and the final offer will depend on skills, experience, and other job-related factors.

Use of Artificial Intelligence (AI):
No AI or automated decision-making tools are used to screen, assess, or select candidates for this role. Our company uses the Greenhouse applicant tracking system, which does not apply AI in these parts of the hiring process.

Vacancy Status:
This posting is for an existing vacancy.

Pay Range

$36—$38 USD

WHAT WE OFFER

• Career Growth: An opportunity to enter a job that allows you to learn new skills or use a variety of them that may lead you to uncover other career opportunities!
• Learning & Development: At SPS, we promote a work culture of learning so that you can develop to be the best at what you do!
• We Recognize Talent: We offer a variety of recognition programs for all levels of employees!
• Benefit Offerings: Medical, Dental, Vision, HCFSA, DCFSA, HSA, Commuter Transit and Parking, Supplemental Life Insurance, Accident Insurance, Critical Illness, Hospital Indemnity, Legal Program, Identify Theft Protection, Pet Discounts, Pet Insurance, Group Home and Auto Insurance, EAP, Short Term Disability, Life Insurance, Education Discounts, 401k w/ matching, Entertainment Discounts, & Paid Time Off.
  • Note: Please inquire with the Human Resources team for benefit offerings per role as regular positions that routinely are under 30 hours/week may have a different benefit offering.

About SPS

SPS is an award-winning employer of choice offering outsourcing solutions that leverage Intelligent Automation (Artificial Intelligence & Robotic Process Automation) in more than 22 countries across the globe. In North America, our services include Mailroom Management (both physical and digital), Office Services such as Reception, Lobby Concierge and Conference Room Management in addition to Document Processing Services utilizing leading edge technologies. Our clients today are companies in sectors such as banking, insurance, legal, higher education, advertising and other professional services, including many Fortune 500 companies. SPS is committed to delivering high caliber outsourcing experience to our clients and offering our employees challenging and exciting career opportunities throughout the North America region and globally. SPS is committed to investing in the professional development of our employees and offers competitive comprehensive benefits and diverse development training programs that lead to building careers.

At SPS we embrace the uniqueness of our employees and are committed to the fair and equal treatment of all people, applicants, and employees by promoting a culture of access, inclusion, equity and diversity.

SPS provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual and reproductive health choices, national origin, age, disability, genetics, military status, gender identity or expression, sexual orientation and/or any other status protected by applicable law.

Colorado only: We accept applications for an expected minimum of 5 days from the date it is posted. The posting may remain open longer as needed to ensure a robust and inclusive applicant pool.

To ensure a fair and authentic interview process, applicants may not use AI tools or any other form of real-time assistance during interviews. SPS team members may use transcription or note-taking technology solely to support accurate interview documentation.

SPS offers reasonable accommodations in the hiring and employment process for individuals with disabilities. If you need assistance in the application or hiring process to accommodate a disability, you may request an accommodation at any time.

To view our privacy policy, click on the link below: Data Privacy Statement

Acknowledgement Section: By submitting an application, by hitting "Submit Application", you certify that the information contained in this application is true and complete. You attest to the fact that the answers provided are correct to the best of your knowledge and ability. You certify that you have not knowingly withheld any information that might affect your chances for hiring. You understand that any false information or omission (including any misstatement) on this application or on any document used to secure this employment can be grounds for rejection of application or, if you are employed by SPS can be grounds for immediate termination from this company.