Accounts Payable Specialist

Company Overview Minnesota Medical Specialists, Inc is a small, family‑owned biomedical equipment sales and service company dedicated to providing high‑quality products and reliable service to our clients. We value integrity, attention to detail, and strong relationships with both customers and vendors. Position Summary We are looking for an experienced Part‑Time Accounts Payable Specialist to join our team in a hybrid capacity which allows some opportunities to work from home. This flexible position is perfect for a detail‑oriented professional who enjoys managing vendor relationships and ensuring accurate, timely financial processing in a supportive small‑business environment. The role requires 25‑30 hours per week , with scheduling flexibility to accommodate your personal needs while aligning with business requirements. Key Responsibilities Process vendor invoices and bills accurately and efficiently using QuickBooks Online Advanced. Track purchase order status from issuance through receipt and payment. Receive and verify incoming orders against purchase orders and packing slips. Calculate, prepare, and pay all applicable taxes, including sales tax, use tax, property tax, and quarterly estimated taxes. Manage workers’ compensation insurance reporting, payments, and renewals. Reconcile and verify employee credit card accounts and transactions monthly. Maintain up‑to‑date vendor information, including W‑9s, contact details, payment terms, and certifications. Update product pricing in the system as directed. Prepare and process employee expense reports for reimbursement. Ensure timely payments to vendors while optimizing cash flow and taking advantage of available discounts. Assist with accounts payable reporting, month‑end close tasks, and vendor inquiries as needed. Qualifications and Requirements Minimum 3 years of hands‑on experience in accounts payable, preferably in a small business or similar setting. Advanced proficiency in QuickBooks Online (Advanced edition required) – must be comfortable with bill entry, vendor management, purchase orders, expense tracking, reconciliations, tax payments, and reporting features. Strong knowledge of accounts payable processes, including invoice processing, purchase order matching, vendor reconciliations, expense reports, and tax compliance. Experience preparing and filing various business taxes (sales/use, property, estimated) is strongly preferred. Excellent attention to detail, strong organizational skills, and high accuracy in data entry and financial processing. Professional communication skills for vendor and internal team interactions (phone, email). Ability to work independently in a remote environment while meeting deadlines and maintaining confidentiality. Experience in medical equipment, healthcare, or related industries is a plus but not required. Bachelor’s degree in accounting, business, or related field preferred. Schedule and Work Arrangement Part‑time: 20‑25 hours per week. Hybrid role comprised of both on‑site and remote/work‑from‑home hours. Flexible scheduling to fit personal needs, with core availability during standard business hours. Benefits 401(k) retirement plan. 401(k) matching. Dental insurance (voluntary). Health insurance. Paid holidays. Paid vacation: 2 weeks prorated. 48 hours of sick and safe time. Flexible schedule. Paid time off. Minnesota Medical Specialists, Inc is an equal opportunity employer and welcomes applications from qualified candidates of all backgrounds. #J-18808-Ljbffr