Administrative Associate

Job Title Administrative Associate Hiring Department Department of Integrative Biology Position Open To All Applicants Weekly Scheduled Hours 40 FLSA Status Non-Exempt from FLSA Earliest Start Date May 27, 2026 Position Duration Expected to Continue Location

UT MAIN CAMPUS

Job Details Must be authorized to work in the United States on a full-time basis for any employer without sponsorship. This position is security sensitive; criminal background checks will be conducted on selected candidates. Hiring decision is contingent upon applicant clearing background checks. Benefits Competitive health benefits (employee premiums covered at 100%, family premiums at 50%) Voluntary Vision, Dental, Life, and Disability insurance options Generous paid vacation, sick time, and holidays Teachers Retirement System of Texas, a defined benefit retirement plan, with employer matching funds Flexible spending account options for medical and childcare expenses Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card For more details, see and Purpose This position will assist the Department of Integrative Biology administrative team with a variety of tasks, primarily overseeing the departmental seminar series, which involves accounts payable and coordination of travel for speakers. In addition, will be responsible for providing poster printing services. Responsibilities Graphics Service Center: Print research posters for CST community, process payments/receipts for posters, serve as graphic designer for CST community for posters and illustrations for publications, process payments/receipts for these services, design IB seminar advertisements and announcements for PAT lobby displays. Administrative: Oversee and manage the departmental seminar series, coordinate/build out the schedule, reserve seminar rooms, create fliers, send announcements, book hotel and flight accommodations for speakers, process reimbursements and/or payments within the UT system, create vendor IDs as needed. Coordinate and process departmental administrative office staff Procards and Eship Global payment vouchers, assist with processing of daily accounts payable, create electronic documents as needed. Provide consistent communication to clients regarding status of approvals, returns and process changes. Support other department administrative office staff by assisting with various projects. Required Qualifications One year of experience with bachelor's degree or five years with a high school diploma. Excellent customer service ability. Strong written, oral and interpersonal skills. Ability to work cooperatively within a team environment. Ability to work independently with limited supervision. Demonstrated experience with Word, Excel, Box and MS 365. Relevant education and experience may be substituted as appropriate. Preferred Qualifications Bachelor's degree and administrative assistant experience of at least two years. Experience in performing accounting functions within an office environment, utilizing software such as Excel, Word, DocuSign, and Box. Familiarity in arranging travel logistics and managing related expenses efficiently. Salary Range $48,000 + depending on qualifications Working Conditions Typical office environment Repetitive use of a keyboard at a workstation Use of manual dexterity Lifting and moving Required Materials Resume/CV 3 work references with contact information; at least one reference should be from a supervisor Letter of interest Equal Opportunity Employer The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions. #J-18808-Ljbffr The University of Texas at Austin