Sr. Administrative Associate

Job Title: Sr. Administrative Associate Overview The Senior Administrative Associate provides high‑level advanced and complex administrative support for a department. The role involves managing complex schedules, coordinating meetings, handling correspondence, and maintaining records to ensure efficient office operations and support overall organizational goals. Responsibilities Manage complex calendars, prioritize work schedules with fluid reprioritization, and make independent as well as collaborative decisions. Perform office administrative functions and ensure critical deadlines are met by deploying personnel and resources efficiently. Facilitate workflow with key administrative staff and coordinate visitor travel, agendas, catering, contact lists, and committee membership lists. Find and organize internal and external information to support decision‑making and reporting. Handle incoming and outgoing communications, including emails and phone calls, and prepare routine correspondence on behalf of assigned leader(s). Maintain accurate correspondence logs, files, databases, and tracking systems. Act as liaison between the leader and other staff members. Conduct research and compile data for decision‑making, coordinate with various departments to support projects. Schedule, attend, and take minutes for meetings, supporting collaboration with Dell Medical School departments, University offices, UT System, and external entities. Maintain and organize important documents and records, prepare reports and presentations, and ensure confidentiality and security of sensitive information. Manage assigned databases, handle travel and purchasing reimbursement processes, assist with the annual budget, and process monthly reconciliations and variance reports. Required Qualifications High School Diploma or GED. At least 5 years of experience in a supportive administrative/clerical function, including 2 years at the Administrative Assistant or Administrative Associate level. Preferred Qualifications Related experience in an academic healthcare setting. Working knowledge of UT policies and procedures. Advanced proficiency with Microsoft Office. Demonstrated problem‑solving experience managing complex calendars. Salary Range $49,769+ depending on qualifications. Working Environment / Equipment Standard office equipment and environment. Repetitive use of a keyboard. Equal Opportunity Employer The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions. Pay Transparency The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Employees who have access to compensation information of other employees or applicants, as part of their essential job functions, must limit disclosure to specific circumstances as outlined by law. #J-18808-Ljbffr Phase2 Technology