Senior Administrative Associate, Department of Electrical and Computer Engineering in Cockrell [...]

Senior Administrative Associate, Department of Electrical and Computer Engineering in Cockrell School of Engineering Job Details Position open to all applicants. Weekly scheduled hours: 40. FLSA status: Non‑Exempt. Earliest start date: Immediately. Position duration: Expected to continue. Location: UT Main Campus. Purpose The Senior Administrative Associate provides comprehensive administrative support to assigned ECE faculty and their research groups, serving as the primary liaison for post‑award financial activity, HR/student personnel processes, visitor and work authorization coordination, records management, and related reporting. The role supports day‑to‑day research operations by managing transactions, procurement, account maintenance, onboarding, timesheets, space records, policy compliance, and other duties that advance faculty research and departmental goals. Responsibilities Serve as the primary liaison between supported faculty and the ECE Department, managing and submitting monthly financial transaction information to the post‑award research administrative manager for all faculty grants and processing necessary account changes, including costing allocations. Provide comprehensive financial administrative support to supported faculty and their research students, including accounts payable, procurement support, reconciliation, general account maintenance, financial planning, account management, and preparation of all required financial reports. Liaise between supported faculty and the ECE Department for managing and submitting data to the ECE HR Coordinator for all students, visiting scholars, postdocs, and researchers, which includes onboarding, processing tuition reduction benefits (TRB), and managing timesheets. Manage work authorizations for research staff and official university visitors, including H‑1B, Permanent Resident, and J‑1 authorizations. Collaborate with Texas Global for federal submissions to the USCIS for individual cases and process related fee payments. Maintain records and manage seating information for all students, visiting scholars, postdocs, and researchers of supported faculty. Provide timely reports of these records to the HR coordinator. Attend training opportunities, on campus, off‑campus, and virtually to stay current with changing University policies, federal policies, and other policies as mandated by grant sponsors/donors. Perform other duties as assigned to support the overall initiatives and goals of supported faculty as directed. Required Qualifications Bachelor’s degree in a related field Three years of relevant administrative experience Demonstrated ability to multitask, meet deadlines, and work well as a team member Demonstrated ability to work with accuracy and attention to detail and follow instructions without close supervision Goal‑driven, self‑directed and creative with excellent problem‑solving, interpersonal, verbal, and written skills Excellent written and oral communication skills Knowledge of office productivity tools including Microsoft Office Preferred Qualifications Experience in higher education, particularly in a STEM or research environment Experience in administrative support functions in a large unit in a faculty‑facing position Salary Range $57,000+ depending on qualifications Working Conditions May work around standard office conditions Repetitive use of a keyboard at a workstation Employment Eligibility and Background Checks Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited through University‑Wide or Open Recruiting. Staff who are promotion/transfer eligible may apply for positions without supervisor approval. A criminal history background check will be required for finalists under consideration for this position. If hired, you will be required to complete the federal Employment Eligibility Verification I‑9 form and present acceptable documents no later than the third day of employment. Equal Opportunity Employer The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions. #J-18808-Ljbffr The University of Texas at Austin