Legal Secretary II

General Statement of Duties: Perform responsible clerical work involving alaw office or court, specifically relating to the processing and preparation ofDistrict Court criminal files. Perform related work as required. Supervision Received: Work is performed under the general supervision of the Public Defender ordesignee. Supervision Exercised: None. Essential Duties and Responsibilities: An employee in this class may be called upon to do any or all of thefollowing: These examples do not include all of the tasks which an employee maybe expected to perform.

• Preparation of case files including: letters toagencies, subpoenas, dismissals, motions, writs, forensic forms, etc. andassign to assistant public defender's or conflict attorney.
• Process all assistant public defenderappearances and discovery demands - notify assistant public defender of cost,enter information in ACT and OnBase, and complete discovery process in On Basefor cases.
• Follow up on all subpoenas prior to thesubpoena date (verify that the trial is still scheduled, check on an unservedsubpoena, and pay special attention to medical, expert, and law enforcementsubpoenas).
• Call off witnesses when necessary.
• Make travel arrangements for out-of-state orout-of-town witnesses when necessary.
• Communicate with assistant public defendersabout subpoenas and other known issues.
• Answer calls, take messages, and/or scheduleappointments for the assigned assistant public defender.
• Follow up with assistant public defenders tocomplete docket dispositions.
• Close all files, including preparation ofdismissals, data entry, and closing process in ACT and OnBase, and notifyingthe law enforcement agency of the disposition.
• Schedule hearings, motions, pre-trials, andsentences; make appointments and perform public contact work.
• Prepare and review office invoices.
• Perform related work as required.

Desirable Education, Experience and/or Qualifications: An employee in this class, upon appointment should have the equivalentof the following training, qualifications and/or experience.

• Graduation from an accredited high school, orGED equivalent.
• Relevant college degree or equivalentcombination of education and experience.
• Two (2) to five (5) years of experienceperforming responsible clerical work, preferably involving a court, law officeor police agency.
• Computer skills are necessary to effectivelyutilize word processing, spreadsheet and accounting software systems and theability to be trained on a specific software program.
• Proficient use of modern office equipment.
• Attention to detail and ability to handle multiplepriorities.
• Ability to demonstrate tact, diplomacy, andcourtesy at all times.
• Ability to pass a background check and consentto fingerprinting as required by MCL 15.651-15.654.

Working Conditions and Physical Abilities:

• Work is primarily indoors and requires sittingfor extended periods.
• Must be able to lift and carry up to 25 pounds.
• Must be able to hear and speak over the phoneand in one-on-one communication needs.
• Must be able to see, hear and speak effectivelyand without limitations.
• Must be able to stand or sit in one spot forlong periods of time, moving arms, hands, back and entire body.
• Must be able to reach, bend or squat to accessfiles.
• Must be able to see and notice the needs ofothers.
• Must be able to understand and follow oral andwritten instructions.

To perform this position successfully, an individual must be ableto perform each essential function satisfactorily. The requirements listed above arerepresentative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made toenable individuals with disabilities to perform the essential functions. Department: Public Defender Position #: 11640- Overtime Exempt: Yes Union: Non-Union/Full-Time (37.50 hours per week, 1,950 hours per year) Pay Grade: NU7528 (Hourly rate listed at the top of thisposting) Work Location: AnnexBuilding, 113 W Front St. Adrian MI Fringe benefits include: Health Insurance - Eligible employees have an option between five (5) Simply Blue health plans with Blue Cross Blue Shield of Michigan. Employee premium requirements vary by plan type Dental Insurance - Delta Dental of Michigan. Employer paid premium Vision Insurance - Optional. Employee and Employer split monthly premium 50% - 50% Life Insurance - Employer paid premium Accidental Death & Dismemberment - Employer paid premium Short Term Disability - Employer paid premium Long Term Disability - Employer paid premium Defined Contribution 401(a) Money Purchase Plan - Mandatory participation 5% employee / 5% employer funded. Accumulated paid leave Various holidays Additional employment information may be foundat

LENAWEECOUNTY IS AN EQUAL OPPORTUNITY EMPLOYER

Exempt : Yes Type : Full-Time Department : Public Defender Location : Annex Building Lenawee County