School Office Administrator

Position Summary The Office Manager / School Administrator serves as a key member of the leadership team and is responsible for supporting the daily operations of Master Minds Academy. This position oversees front office operations, student records, parent communication, staff support, compliance requirements, and general school administration. The ideal candidate is highly organized, professional, detail-oriented, and committed to fostering a positive school culture while ensuring efficient and effective school operations. Essential Duties and Responsibilities School Operations & Administration Assist the Assistant Director with the daily management and operation of the school. Ensure compliance with school policies, procedures, and applicable state regulations. Coordinate school events, meetings, programs, and activities. Assist with accreditation, licensing, scholarship, and compliance requirements. Support the implementation of school goals and initiatives. Office Management Manage the daily operations of the front office. Answer phones, respond to emails, and greet visitors professionally. Maintain student records, enrollment files, attendance records, and confidential documents. Process student registrations, withdrawals, and transfers. Maintain office supplies and coordinate purchasing as needed. Prepare reports, correspondence, and administrative documents. Parent & Student Relations Serve as a primary point of contact for parents and families. Assist with enrollment, tuition inquiries, and school-related concerns. Coordinate parent meetings and conferences when necessary. Support student attendance monitoring and follow-up communication. Assist with student discipline and behavior management as directed by administration. Staff Support & Supervision Support staff scheduling, attendance tracking, and personnel documentation. Assist with onboarding and training new employees. Promote professionalism and positive workplace culture. Provide administrative support to teachers and staff members. Assist with monitoring staff compliance with school policies and expectations. Compliance & Record Keeping Maintain accurate student, staff, and school records. Assist with scholarship programs, audits, inspections, and reporting requirements. Ensure confidentiality of student and personnel information. Monitor deadlines and ensure required documentation is submitted on time. Community & School Engagement Assist with marketing, recruitment, and student retention efforts. Support family engagement initiatives and school-wide communications. Represent the school professionally when interacting with parents, vendors, and community partners. Qualifications Minimum of three years of administrative, office management, or educational leadership experience. Strong organizational, communication, and customer service skills. Proficiency with Microsoft Office, Google Workspace, student information systems, and office technology. Ability to manage multiple priorities and work independently. Strong problem-solving and leadership abilities. Ability to maintain confidentiality and professionalism at all times. Physical Requirements Ability to sit, stand, walk, and move throughout the campus. Ability to lift and carry office materials up to 25 pounds. Ability to supervise indoor and outdoor activities as needed. Work Schedule Monday through Friday, with occasional evenings or weekends required for school events, meetings, and special programs. Leadership Expectations The Office Manager / School Administrator is expected to model professionalism, integrity, accountability, teamwork, and a commitment to the mission and values of Master Minds Academy. This individual serves as a leader within the school community and plays a vital role in supporting students, families, faculty, and administration. Pay: $17.00 - $21.00 per hour Work Location: In person #J-18808-Ljbffr