Operations Coordinator

Operations CoordinatorWe are looking for an organized, proactive, and detail-oriented Operations Coordinator to support our workplace, people, and administrative operations. Reporting to the Operations Manager, you will serve as the first point of contact for our Oakland headquarters, maintain smooth day-to-day office and workplace operations, champion a positive and inclusive team experience, and support hiring and onboarding for our growing team. This is an in-person role at our Oakland headquarters. It is ideal for someone eager to learn startup operations, wear multiple hats, and support our team in delivering impactful climate solutions faster.The salary range for this full-time position is $70,000 - $90,000 plus stock options and benefits. Pay within the range is based on candidate experience, job-specific skills, education, and work location. The target experience for the position is 1-3+ years in administrative support, office coordination, or startup operations.ResponsibilitiesOffice & Workplace OperationsServe as the primary point of contact for general office requests and inquiries, incoming calls, and facilities issues; route or escalate to the Operations Manager as needed.Own office and kitchen supplies, snacks, and amenities, including tracking inventory, placing orders, and receiving deliveries; organize and track lunch deliveries.Manage office services, such as janitorial service and coordination with property management regarding established services.Maintain organized physical and digital filing systems for facilities, office documentation, and vendor records.Support logistics for office reconfigurations and expansions and workplace safety initiatives.Administrative SupportAssist with purchasing for team members and tracking receipts.Maintain NDA log, including visitor NDAs.Issue Certificates of Insurance (COI) to vendors and customers as requested.People Operations & Hiring SupportSupport recruiting and hiring efforts by scheduling interviews and coordinating travel arrangements for candidates.Prepare and route offer letters through DocuSign for new hires in coordination with CEO and Head of Finance.Complete employee onboarding and offboarding tasks and own onboarding experience to ensure a welcoming experience for all new hires.Organize team events, offsites, meet-ups, and branded company gifts to promote a cohesive company culture.Qualifications1+ years of experience in administrative support, office coordination, people operations, or equivalent operations coordination.Demonstrated track record of organization, extreme attention to detail, project management, and ability to execute independently.Positive, can-do attitude with a bias towards action, hands-on aptitude, and resourcefulness.Excellent written and verbal communication skills across internal and external channels.Tech-savvy and adept with tools like Google Workspace, Confluence, Applicant Tracking Systems (ATS), and accounting software like QuickBooks.Desire to be full-time in person at our Oakland headquarters.High integrity with a passion for building inclusive candidate and employee experiences.Preferred QualificationsProfessional experience preferably in a startup or fast-paced environment.Experience with streamlining operational processes with tools such as Google Apps Script and Claude AI.*A note on qualifications: Many people only apply for jobs if they believe they can perform every task in the job description. We are most interested in finding the best candidate for the job and will consider equivalent combinations of knowledge, skills, education, and experience to meet minimum qualifications. If you are interested in applying, we encourage you to think broadly about your background and skill set for the role.Physical and Sensory RequirementsA combination of desk work and light physical activity to facilitate shipping, receiving, inventory, and office management.Ability to lift 40 lbs.Philosophy On Qualifications And CompensationMany people only apply for jobs if they believe they can perform every task in the job description. We are most interested in finding the best candidate for the job and will consider equivalent combinations of knowledge, skills, education, and experience. If you are interested in applying, we encourage you to think broadly about your background and skill set for the role.Additionally, we believe compensation should reflect the value people bring and give them a real stake in what we're building. Our total compensation package includes a base salary, meaningful equity through stock options, and benefits including company holidays, paid time off (PTO), and in-office lunches. Individual pay may vary within the posted range and is determined by a number of factors including relevant experience, skills, and location.How We WorkWe are using sunlight, software, and robots to power the world. It is historic work, and it is hard work. If you want a paved, predictable path, this isn't for you. If you'd rather invent the path, this is the best job you'll ever have.Call it out. We put big robots in the field alongside our crews and partners. Anyone can stop any operation at any time. The same trust runs everywhere: a bug in the code, a flaw in the plan, a risk in the dirt, a design that no longer makes sense. Say it while it's small and cheap to fix, directly to the person who can fix it. Sometimes that person is you.Commit and complete. We work problems, not tasks. A confident guess is not a commitment; "I'll find out by Thursday" is. If a date slips, say it early and bring the new plan. Every decision has one owner: bring data, argue hard, push back in the room, then the owner calls it and we lock arms. Execution compounds.Convention isn't evidence. "Industry standard" is a red flag. Most conventions were answers to constraints that no longer exist. We respect physics and obey the law. Everything else is a choice, and we get to make it.Let machines do the work. We are system builders: AI and robots do repetitive work in the field and in the office. Every task a machine takes over is a person out of harm's way or off the critical path. Solve a problem once, then build the tool, write the spec, and commit the doc so nobody has to solve it again. Doing it by hand once is fine. Twice means we need a tool.Planted is an equal opportunity employer committed to growing inclusively, regardless of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, medical condition, age, or veteran status. However you identify, or whatever background you bring with you, please apply. We look forward to hearing from you.