Administrative Assistant- Registrar

Job Description

Job Description

We are looking for an organized and service-focused Administrative Assistant- Registrar to support daily operations within a college registrar environment in Roxbury, Massachusetts. This Long-term Contract position is ideal for someone who enjoys helping students, coordinating administrative activities, and keeping office processes running smoothly. The role works closely with students, faculty, staff, and campus partners while contributing to registration support, records-related tasks, and event coordination.

Responsibilities:
• Guide students through registrar-related paperwork and answer questions about required forms and documentation.
• Deliver attentive front-line support to students, faculty, staff, administrators, and other campus community members.
• Support planning and execution for academic events such as registration activities, commencement, and other college functions.
• Manage office supply ordering, monitor stock levels, and help maintain an organized and efficient workspace.
• Welcome visitors, assist walk-in students, and help ensure the office remains presentable and functional each day.
• Coordinate calendars and arrange meetings for registrar office needs and related administrative activities.
• Review and refresh forms, published materials, and website content to keep information current and accurate.
• Assist with course enrollment processes, transcript fulfillment, student verification requests, and diploma-related inquiries.
• Prepare, print, and mail official transcript requests in accordance with established procedures.• At least 1 year of experience in an administrative support, registrar, or office coordination role.
• Strong customer service skills with the ability to communicate clearly and professionally with diverse stakeholders.
• Experience handling filing, records, and document management with close attention to detail.
• Ability to manage multiple priorities, maintain organization, and meet deadlines in a busy office setting.
• Proficiency with general administrative tasks such as scheduling, data entry, and correspondence.
• Comfortable supporting students and staff in an education-based environment.
• Ability to learn office procedures quickly and work both independently and collaboratively.