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Administrative Coordinator

Indiana University Health

Indianapolis, IN
Administrative Coordinator

Our leaders shape strategic initiatives, develop passionate teams, and work to improve health outcomes. They advance our mission and exemplify excellence, compassion, teamwork and purpose in all that they do. Indiana University Health is seeking individuals who embody these values to join our Opportunity and Success team in the role of Administrative Coordinator.

The Administrative Coordinator provides standard administrative and technical support to directors/senior level leadership:

  • Manages director/senior leader-level calendars, meeting logistics, and travel arrangements with high autonomy.
  • Ensures quality customer service and professional representation of the team and the department.
  • Processes invoices and expense reports, and handles inquires, as appropriate, across supported teams.
  • Coordinates department-wide strategic initiatives, including project tracking and reporting.
  • Manages work with limited guidance and direction.
  • Identifies and resolves administrative and operational challenges.
  • Assists with preparation of high-quality presentations, reports, and correspondence for internal and external stakeholders.
  • Assures accuracy and availability of office records, files, resource data, various reports, basic budget oversight, etc.
  • Trains and guides junior administrative staff and may delegate and oversee their day-to-day work.
  • Exercises sound independent judgement, anticipates potential issues and challenges, and recognizes the specific needs of their director/senior leader(s).

Key Relationships

Reports to: Vice President-Development Opportunity and Success

Direct Reports: None

Location: Indianapolis, IN

Candidate Qualifications

Candidates for the position will be evaluated according to the following criteria and competencies.

  • Bachelor's Degree or equivalent years of experience is required.
  • Requires 3-5 years of relevant experience.
  • Requires intermediate experience in receiving, analyzing, and interpreting complex data and information.
  • Experience with a matrix organization and complex work environment is preferred.
  • Requires advanced proficiency in MS office (Word, PowerPoint, Excel).
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Vacancy posted 1 day ago
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