High School Office Assistant/ Registrar (2026 - 2027)

High School Office Assistant/Registrar

At STEM School Highlands Ranch, we place innovation at the heart of learning to unleash the potential of all students and prepare them for an exponentially changing world. As a K-12 public charter school in the Douglas County School District, we are committed to creating an environment that fosters respect, success, and continuous improvement. We welcome you to join us in our mission to redefine limits and unleash potential.

Our Core Values:

Prioritize Students Every decision we make is focused on ensuring students thrive, lead, and succeed. The community that surrounds students exists for the purpose of their growth and development.

Build a Strong Community We are more than a school, we are a community. We all have equal value and seek to encourage each other to maximize our unique strengths, gifts, and passions. The true power of a charter school is in the strength of its community.

Do Right, Always Honesty, trust, and ethical decision-making guide our actions, fostering respect, accountability, and a safe environment, even in challenging circumstances or when recognition is absent.

Embrace Innovation Never Stop Innovating. Innovation thrives on continuous growth, bold problem-solving, and a willingness to push boundaries, transforming ideas into meaningful progress.

Take Steady Steps We play the long game with people and projects by implementing strategic planning, clear communication, systems and process, ample resources, and appropriate pacing - setting a strong foundation for a supportive environment for our community to thrive.

Lead With Care Dedicated to making a difference through personal ownership, care, and compassion, creates lasting impact in our students, colleagues, and community.

Elevate the Standard A commitment to continuous growth, where skills are refined, applied, and adapted to achieve the highest standards and empower everyone to reach their fullest potential.

Laugh Together Having fun makes the team work! Creating an environment where joy is encouraged. Strengthens our teams, fosters a positive culture, and fuels creativity, making everyone feel valued, energized, and motivated to contribute.

Benefits:

STEM School Highlands Ranch offers a comprehensive benefits package, including:

• Employer-paid health, dental, and vision insurance (available on the 1st of the following month).
• Short-term, long-term disability, life, and ADD insurance (available six months from hire date).
• Retirement benefits including PERA pension and 401K employee-only contribution managed through Colorado's PERA program.
• Other benefits include FSA (medical and dependent care), Pet Insurance, Sick Time, and PTO based on years of service

Position Overview:

We are seeking a detail-oriented, organized, and service-driven High School Office Assistant/Registrar to join our team for the 20262027 school year. This role is essential in managing student records, supporting enrollment and graduation processes, and serving as a welcoming first point of contact for students, families, and visitors.

The ideal candidate thrives in a fast-paced environment, maintains accuracy and confidentiality, and is committed to supporting both school operations and student success.

Primary Responsibilities

Front Office & Customer Service

• Serve as the front desk point of contact, managing phones, visitors, and daily inquiries
• Create a welcoming and professional environment for students, families, and staff

Enrollment & Records Management

• Process student enrollments and withdrawals
• Maintain official academic records, including contact information, transcripts and grade reports
• Manage cumulative student files with accuracy and confidentiality
• Fulfill transcript requests and respond to external records requests
• Oversee attendance tracking and support truancy management
• Prepare and maintain enrollment reports
• Maintain ownership and accuracy of IC (Infinite Campus) and enrollment systems data

Additional Responsibilities (as needed)

Graduation & Academic Records Support

• Conduct graduation requirement checks and support eligibility determinations
• Enter and verify transcripts, including courses, credits, and external records

Administrative & Operational Support

• Support the Principal, Assistant Principal, Dean, and Executive Director
• Conduct enrollment communications and inquiry follow-up
• Communicate with prospective families via phone and email
• Coordinate tours, student shadows, and a positive enrolling family experience
• Align logistics, stakeholders, and timelines to ensure smooth execution
• Oversee volunteer coordination, execution and tracking

Qualifications

• Strong organizational skills and attention to detail
• Excellent communication and customer service skills
• Ability to manage multiple priorities in a fast-paced environment
• High level of professionalism, discretion, and confidentiality
• Experience with student information systems (e.g., Infinite Campus) preferred
• Prior experience in a school or office setting preferred

Schedule:

• Day shift
• Monday to Friday
• School Year: 2026 - 2027
• School Days: 195

This position will be open until filled, but will not be open past: June 30, 2026

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