Administrative Assistant II

Bilingual Administrative Assistant

Position: Bilingual Administrative Assistant

Status: Full-Time

Hours: Contract Position, 5 days per week, from 8:30-5:30 with hybrid office/telework Must speak fluent Spanish and English

About The Organization: This organization is a specialized international health agency working with countries throughout the Americas to improve and protect people's health. It is an extremely welcoming and positive work environment which allows some days of telework from home and some days of working in the office on-site in DC. Very metro accessible.

Compensation & Benefits:

• $25/hr
• Career Opportunity with reputable international organization
• Hybrid Role (Partially remote telework from home)
• Paid Sick Time
• Paid Vacation
• Health insurance, medical and dental
• Free FinFit Financial Wellness Benefit
• Free Personal Financial Training Library Benefit
• Shopping Discount Program, Workplace Advantage
• Employee Assistance Program
  • Counseling
  • Legal & Financial Consultations
  • Pharmacy Discount Card

Responsibilities:

• Manage and coordinate domestic and international travel arrangements, including flights, accommodations, transportation, and itineraries.
• Maintain and manage the Executive Manager's calendar, scheduling meetings, appointments, and business commitments.
• Coordinate internal and external meetings, including preparing agendas, meeting materials, and follow-up documentation.
• Serve as a primary point of contact for Spanish- and English-speaking clients, vendors, and stakeholders.
• Draft, translate, and proofread correspondence, reports, presentations, and other business documents in both Spanish and English.
• Handle confidential information with professionalism and discretion.
• Assist with office administration, filing, records management, and document organization.
• Coordinate logistics for company events, conferences, and special projects.
• Answer and direct phone calls, emails, and inquiries in both languages.
• Support leadership with administrative projects and other duties as assigned.

Qualifications

• Fluent in both Spanish and English (written and verbal).
• Minimum of 4 years of experience managing travel arrangements, executive calendars, and meeting coordination.
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent organizational, multitasking, and time-management skills.
• Strong interpersonal and communication skills.
• Ability to work independently and prioritize competing demands.
• Professional demeanor and ability to maintain confidentiality.
• Experience supporting executive leadership preferred.

Preferred Qualifications

• Experience working in an international, nonprofit, government, or corporate environment.
• Strong attention to detail and problem-solving abilities.
• Experience coordinating meetings across multiple time zones.