Executive Assistant

Trivium LLC

Executive Assistant / Life Manager

We are seeking a highly organized, proactive, and resourceful Executive Assistant / Life Manager to support a fast-paced entrepreneur managing multiple businesses, real estate assets, and personal responsibilities.

This is a high-trust, high-responsibility role designed for someone who thrives in managing complexity, bringing order to chaos, and creating efficiency across both personal and business operations.

You will act as a central right hand, ensuring the executive's life runs seamlessly so they can focus on business growth and strategic priorities.

Key Responsibilities

Personal & Household Management

Coordinate household operations including cleaning staff, meal prep services, and vendors
Ensure smooth daily home logistics for executive and partner
Manage errands, personal requests, and day-to-day coordination
Oversee pet-related scheduling and household needs

Financial & Administrative Organization

Organize and maintain overview of multiple properties and recurring bills
Track utilities, invoices, and payment schedules to ensure nothing is missed
Assist in basic financial tracking and expense organization
Maintain structured systems for personal and business obligations

Travel & Lifestyle Coordination

Plan and manage domestic and international travel end-to-end
Provide itinerary breakdowns, cost summaries, and recommendations
Handle bookings for flights, hotels, dining, and experiences
Manage last-minute changes and travel disruptions

Executive Support & Communication

Monitor and filter high-volume personal and business emails
Identify priorities and provide daily/weekly email summaries
Draft responses and coordinate follow-ups when needed
Act as gatekeeper to protect executive time and focus

Scheduling & Calendar Management

Maintain structured calendars for executive and partner
Coordinate meetings, personal commitments, and business obligations
Anticipate scheduling conflicts and proactively resolve them

Relationship & Personal Coordination

Assist with personal gifting, reminders, and special events (birthdays, holidays)
Help coordinate personal experiences and relationship activities (dinners, surprises, etc.)
Support lifestyle organization to ensure efficiency and balance

Apply

Vacancy posted 3 days ago

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