Legal Secretary

The County of Yolo is recruiting to fill (1) regular, full-time position in the class of Legal Secretary at the Yolo County Sheriff’s Office assigned to the Civil Unit. THE POSITION The ideal candidate is a highly organized, detail-oriented professional with expertise in legal document preparation and court procedures within a law enforcement-specific setting. This individual possesses the skills necessary to support the sheriff’s office Concealed Weapons Permitting Program by processing applications, reviewing records, and assisting members of the public while maintaining confidential files. This candidate is able to perform administrative duties for the Coroner’s Division to include processing reports, managing highly sensitive confidential records, and closing out completed case files. They are capable of completing accurate and detailed financial transactions and working with members of the public with a level of excellence and professionalism. The salary range for each classification level is as follows: Legal Secretary I: $55,473.60 - $67,433.60 Annually Legal Secretary II: $58,281.60 - $70,844.80 Annually Definition To perform a variety of complex and responsible secretarial duties in direct support of legal or law enforcement professional staff; to perform other related duties as assigned. Distinguishing Characteristics This is an entry and journey level classification in the Legal Secretary Series. With minimal training and orientation, incumbents are expected to produce legal documents conforming to judicial, departmental, and statutory requirements. Prepares a variety of legal documents including, but not limited to, complaints, motions, pleadings, petitions, demands, opinions, briefs, affidavits, stipulations, orders judgments, information, warrants, indictments, declarations, contracts, resolutions and ordinances; Checks and reviews a variety of legal documents to identify information needed to complete more complex legal documents and to identify probable further legal proceedings and/or requirements; Inputs case data into computer and sets up, and maintains case files; Monitors time lines associated with submission, preparation and response to legal actions and calendars matters with the courts; Prepares, and serves a variety of legal notices; Prepares an composes correspondence, and memos for professional staff; Orders, copies and distributes documents; Answers questions from professional, paraprofessionals and the general public regarding legal processes; Identifies, copies, bills and receipts money for documents released as part of the discovery process; Other Duties: Types general correspondence, and reports; Compiles, prepares, researches and types statistical reports; Takes and transcribes dictation; Performs other related duties as assigned. Some positions may require the performance of different essential or other duties depending upon work location, assignment, or shift. Experience: Two (2) years of secretarial experience in a law office; or three (3) years of clerical experience in criminal justice, law enforcement, or other agency or firm involving the preparation and/or processing of legal documents. Typing Speed Required: Must type 35 net words per minute. Substitution: Completion of a six month curriculum in legal assisting, or paralegal work may substitute for the required secretarial experience in a law office. License Some positions in this classification may require incumbents to possess and maintain a valid California driver’s license, Class C or higher, to carry out job related duties. Individuals who do not meet this requirement due to a physical or mental disability may request a reasonable accommodation. Knowledge of: legal terminology, spelling and usage; criminal and/or civil legal processes; modern word processing and computer applications used in a legal setting; the criminal justice system; correct format for legal briefs, and references; proper use of the English language, including grammar, punctuation, spelling and usage; standard resource material used in preparing legal documents; general office practices and procedures. Ability to: efficiently operate office-specific word processing and computer equipment in completing, reviewing, inputting and updating legal documents; prepare complex legal documents with minimal instruction or upon review of a case file; understand and follow written and oral instructions; input information relating to, and maintain case files; prioritize work, monitor deadlines, and complete work with very tight deadlines; maintain cooperative relationships with other staff, professionals, paraprofessionals and the general public; operate general office machines such as photocopier, telephone, facsimile transmitter, and typewriter. Selection Procedure The following is a tentative schedule of events that will occur as part of the selection process. The selection process steps, and all listed dates, may change with or without notice. Screen for Minimum Qualifications Screen for Best Qualified Department Selection Interviews Background Investigation Conditional Job Offer, pending Medical Exam Confirmed Job Offer Equal Employment Opportunity : It is the policy of the County of Yolo to provide equal employment opportunity for all qualified persons, regardless of sex, sexual orientation, race, color, ancestry, religious creed, national origin, physical disability (Including HIV and AIDS), mental disability, medical condition (cancer or genetic characteristics/information), age (40 or over), marital status, pregnancy, childbirth and related medical conditions, or any other classification protected by federal, state or local laws or ordinance. The County will comply with all of its obligations under State and Federal laws regarding the provision of reasonable accommodations to applicants. Reasonable testing arrangements may be made to accommodate applicants with disabilities or who are unable to attend a scheduled test due to religious reasons in accordance with the Fair Employment and Housing Act and the Americans with Disabilities Act. Please call the County of Yolo Human Resources Office at View phone number on click.appcast.io at least five (5) business days prior to the scheduled test date to request accommodation. Documentation from a medical doctor, rehabilitation counselor, or other qualified professional will be required. Yolo County, a place where YOU belong! The average person spends one third of their life at work. Why not spend that time in an environment where you are seen for who you are, celebrated for the diversity you bring, and valued for your potential to contribute to an innovative and dynamic workforce? Yolo County is committed to creating and sustaining an inclusive and equitable workplace which supports and values our diverse community. Come join us! This is where YOU belong. #J-18808-Ljbffr