Accounts Payable Accounts Receivable Specialist

Role Description

The A/P and A/R Specialist supports the Finance department by administering transactional accounting processes, including:

• Customer billing
• Cash application
• Collections support
• Vendor invoice processing
• Payment administration

The position ensures:

• Customer invoicing
• Collections tracking
• Vendor invoices
• Payment processing are performed accurately and consistently

The role works closely with the Controller and other members of the Finance team to maintain organized accounting records and support efficient financial operations.

Qualifications

• Hands-on experience with processing A/P and A/R transactions
• Strong vendor and customer documentation analysis skills
• Exposure to navigating and posting entries in ERP systems
• Experience with mid-tier ERP systems, such as NetSuite
• Ability to self-motivate and coordinate with the team in flexible and remote work settings
• Proficiency in Microsoft Office, intermediate with Excel, Teams, and video meetings
• Intellectual curiosity and personal drive to advance and perform more than the bare minimum
• Interpersonal skills with emotional intelligence to act in a diplomatic and professional manner

Requirements

• Accounts Payable Processing
  • Process vendor invoices and maintain accurate accounts payable records
  • Verify vendor invoices for completeness and appropriate documentation
  • Assist with matching vendor invoices to purchase orders and receiving documentation
  • Prepare vendor payment batches and coordinate check runs and electronic payments
  • Respond to vendor inquiries related to invoice status or payment timing
• Vendor and Payment Administration
  • Maintain organized documentation of vendor invoices and payment records
  • Assist with monitoring vendor payment schedules and payment deadlines
  • Coordinate vendor documentation requests with the Finance team
  • Maintain vendor files and related supporting documentation
• Accounts Receivable Administration
  • Prepare and issue customer invoices in accordance with company billing procedures
  • Maintain accurate customer account records and invoice documentation
  • Monitor outstanding receivables and collections
  • Communicate with customers regarding invoice inquiries and payment status
  • Apply customer payments and maintain cash application records
  • Support reconciliation of customer accounts and aging reports
• Sales Support Billing Coordination
  • Coordinate with the Sales and Operations teams to ensure accurate billing of distributor orders
  • Assist with documentation supporting customer pricing and invoicing accuracy
  • Maintain records supporting customer billing adjustments or corrections
  • Provide administrative support for customer billing questions or documentation requests
• Financial Documentation and Record Maintenance
  • Maintain organized accounting documentation supporting financial transactions
  • Ensure customer and vendor records are accurately maintained within accounting systems
  • Support the Finance team with document retrieval and accounting record organization
• Month-End Close Support
  • Assist Finance with the preparation of documentation supporting the monthly financial close
  • Support reconciliation preparation for customer A/R and vendor A/P balances
  • Provide documentation and transaction details as requested by the Controller
• Compliance and Regulatory Support
  • Assist Finance with maintaining documentation related to federal and state regulatory filings
  • Maintain records supporting regulatory filings and compliance documentation
  • Assist with documentation related to product price postings and distributor pricing records where required by state law

Benefits

• $45,000 to $60,000
• 401(k) with match
• Medical Insurance (3 plan options)
• Dental & Vision Insurance
• Employee Product discounts
• Paid Time Off - 3 weeks starting
• Family-Owned Business